HOW TO: Use the plug-in for Outlook to Share Large Files Automatically

(Repost with a how to title in order to highlight the plug-in for Outlook video)

Remember the old Hair Club for Men commercials where the president
says, “I’m not only the hair club president, I’m also a client“? Well, I
share a similar feeling about the Adobe tools I evangelize. I’m also a


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In my spare time I often develop eLearning modules — highlighting
ways to use our own Adobe Technologies more effectively — and then
share these with my internal teams.

A couple of weeks ago, I
developed a brief eLeaning module on how to use the
Outlook plug-in for sharing large files

The module was
included in last week’s internal newsletter! I’d like to share it with
you here, since you too have access to this plug-in, and other services.

I’d also like to share the specific Adobe eLearning
tools I used to put the module together:

  • Adobe Soundbooth (SB). I use SB
    all the time for all things audio recording and editing. For this
    particular project I used SB to record the audio files for slides
    1, 2, 4 and 5, which I then imported into Adobe Presenter. For
    the background audio you hear throughout, I used one of the
    included scores in SB. Even though Captivate has audio editing
    capabilities, I prefer to edit Captivate’s audio in SB. To do
    this, I navigate to the Captivate slide that needs editing, select
    the audio in the Library, and then select Edit with Soundbooth.
    There, I do all required editing and select File > Save. Then
    the updated version is sent directly back to Captivate.
  • Adobe Captivate. Captivate is
    my baby! I do all of my software simulations using Adobe Captivate
    and then share them on Twitter and on my blog. I really like
    using Captivate and Adobe Presenter together and I have been
    looking for an opportunity to embed a Captivate simulation in an
    Adobe Presenter slide (which I’ve done here on slide 3).
  • Adobe Flash. I’m by no means a
    Flash expert, but I use Flash as a way to supplement my Captivate
    work with short animations. For this module I only used it briefly
    to add a short animation on the first slide of Captivate to
    display a keyboard shortcut for creating a new email. You can see
    this at the beginning of the Simulation on slide 3.
  • Adobe Presenter. While some
    people might think that Adobe Presenter and Captivate compete,
    they actual complement each other, and I use both tools in most of
    the projects I develop. I really like Presenter because it
    enables me to stay in PowerPoint and add audio to my slides and
    sync the audio to the animations I include. Presenter also enables
    me to easily choose a skin for the navigation, along with a
    picture, bio, outline and a thumbnail view of my slides for easy
    navigation.  What I like the most, however, is how easy it is for
    me to insert Captivate simulations on any slide and then have the
    Presenter playbar control the Captivate simulation. The
    applications are well integrated and the final experience is cohesive
    for end-users. To see this in action, check out slide 3 in the
    presentation below.
  • Adobe Photoshop. For this
    particular project, I didn’t use Photoshop much, but I often use
    it to design any graphics I need to include or to edit Captivate
    slides. The ability to import .PSD files into Captivate and
    preserve the Photoshop layers is one of my favorite features in
    the Suite.
  • Adobe Bridge. Bridge is great
    for managing media assets. I use it all the time. It allows me to
    find images I need in Captivate and then use the File > Place
    command to quickly send to Captivate, Photoshop or other products.

So there you have it! These are just a few ways
that I use my Adobe tools. I’d love to hear how you use these Adobe
tools in your everyday workflows.

Watch this brief eLearning
module on how to use the plug-in for MS Outlook to share
large files. Just click the image below to display the module in a new


Contributing Editor:
Phylise Banner
Phylise is an
instructional designer, educator (AEL), avid angler, and proud owner of a
1967 Amphicar. You can view her LinkedIn profile at



One Response to HOW TO: Use the plug-in for Outlook to Share Large Files Automatically

  1. Vernon A Slape says:

    Outlook 2010 will not enable PDFMOutlook.dll add-in for Outlook. See office 14 help i.e.”Save a received message as a PDF or XPS fileYou cannot directly save a message as a PDF file with Outlook 2010. However, you can use the information in the Save a received message as a Microsoft Word document section to save your message in Word, and then save the new document as a PDF file.”