Better search using asset tagging

Tagging has always been one of the classic approaches towards categorization of assets/objects, that allows a convenient way to ‘search’ for objects based on the associated tags, at a later point in time.

While the Correspondence Management Solution provides advanced search capabilities, wherein one can search over asset properties such as name, description, content, etc., users (customers) may want to associate custom tag(s) with an asset so that assets can then be more easily (and even, logically) searched using these tags.

Now, the obvious question…how to achieve this??

Here goes the answer…

As part of the various extensions points, the solution provides the capability to add custom attributes/properties to an asset, which can then be searched upon (and used in any other asset management workflows). We can leverage this aspect and add a custom property, say ‘tag’, to the desired asset types, which will be used to associate tags with any asset created of that type.

For details and samples around adding a custom attribute/property to an asset type, refer to the ADEP documentation.

Below are the key changes done (snippets) to enable tagging on Letter templates. The same can be applied on other asset types (Texts, Images, etc.) as well.

1. Here’s the addition to the Letter.fml that drives the Manage Assets UI look when searching for Letter Templates:

[Note: Letter.fml can be found in the Services project of the Solution Template]

<property name="tags" type="string">
<annotation name="DDS">
<item name="displayName">Tags</item>
     <item name="visible">true</item>
     <item name="searchable">true</item>
     <item name="columnOrder">11</item>
     <item name="searchRendererOrder">11</item>    
     <item name="searchPath">Letter.extendedProperties.tags</item>
     <item name="assetPropertyType">extended</item>
     <item name="extendedPropertyPath">Letter.extendedProperties.tags</item>

… which basically is adding a property named ‘tags‘ to the Manage Assets UI, such that it can appear in the Advanced Search, and as a column in the Letters view data grid. Note the entries in purple.







2. The new/extended Host Component for the Letter Editor that extends the out-of-the-box Host Component to add UI logic specific to our new attribute ‘tags’:








3. A new Skin would be created for the Letter Editor that adds a Text Input to the Properties Editor where users can supply values for the applicable tags on a template:








…which basically, would lead to the Letter Editor showing up like this:
[note the additional text box for entering tags]







Users can now add comma-separated (you are free to use a different separator) tags when creating their Letter templates. Once added, these tags can be used to search for templates on the basis of these tags. See the below snapshot, where a search for templates with the tag ‘noida‘, lists the Letter template that was created with that tag.








As mentioned before, the above snippets just give you an idea of the capability and the necessary changes to get the desired results. There are other (though minor) changes needed as part of this customization, which are similar to the way custom attributes are added to an asset type in general. So, please refer to that documentation for comprehensive steps and details.

Also, you could implement more complex logic within your customized solution to further enhance tagging on assets.

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