Top Ten FrameMaker Tips – Part 1

8. Selectively Apply Change Bars

Gain exact control on what you want to mark with change bars–especially when you are proofing the source. Instead of turning the change bars on:
  • Select the text you want to mark, and then press Ctrl+Shift+H to apply change bars.
  • To remove the change bar applied, select the character, word, sentence, or paragraph and then press Ctrl+Shift+H again.
9. Capture Screenshots On The Fly
Launch RoboScreenCapture to quickly capture screenshots, add callouts, or manipulate images directly in the content.
  • Select File > Launch RoboScreenCapture.
(This feature is available only in the FrameMaker edition bundled with the Adobe Technical Communication Suite)

10. Get The Workspace That Suits Your Work

Select a suitable workspace from the top right corner of the title bar to load all the relevant pods and panels automatically.

For example, use the Manage Content workspace when you are editing
the document and fixing cross-references and variables.
For more information, see http://bit.ly/7riMW0.

Making change bars ‘invisible’ in interim PDFs

Some more info on managing change bars efficiently!

If you want to preserve change bars in interim PDFs, you can set their color to white in the Change Bar Properties dialog box (Format > Document > Change Bars in FrameMaker 9), so that they are not visible in the PDFs. See this article for more information about this dialog box.

change-bar-white.jpgLater, if required, you can set the change bar color again to a visible color.

Of course, you may want to clear the change bars once and for all before you generate the final PDF build. See the earlier blog post.

If you choose to make the change bars white, ensure that you don’t have a black background for the page numbers in the header/footer. Otherwise, white change bars will be visible alongside changed page numbers in the PDF.

Don’t forget to clear those change bars!

You must remove the change bars in a book before generating the final PDF for publication. Note that change bars appear again if you flatten the text insets in the book after clearing all change bars. For more information about using change bars in FrameMaker efficiently, see http://bit.ly/ju6xw.

To clear the change bars in a book, follow these steps:

  • Select Format > Document > Change Bars.
  • Select Clear All Change Bars | (No Undo) and then click Set.

change bars.jpgTo flatten the text insets in the book before setting out to clear change bars, follow these steps:

  1. Open the book file and open all files in it.
  2. Select all files in the book. Now, in the book view, click Edit > Find | Any Text Inset.
  3. Double-click the first text inset that you find and click Convert to Text.
  4. Repeat step 3 for all text insets in the book.

text inset search.jpgFor information about searching text insets and other items in FrameMaker 9, see http://bit.ly/NpiOn. For information on how to manage your text insets best with FrameMaker 9, see http://bit.ly/XUTll.

Important:
Flattening text insets involves book-level changes that are difficult to reverse. It is recommended that you flatten text insets only in a local copy of your content and not in the central copy administered through a version-control system.

Read the rest of this entry »