A week in my professional life

Divya Upadhyay, friend and coordinator for MITWA News, encouraged me to sum up my typical week at work. Here’s what I came up with…


 

As I settle down to write this article, I realize it’s going to be hard to describe my “typical week” at work. The beauty of a week in the life of a technical communicator at my workplace is that there is no standard week. Every week is dynamic and brings with it new opportunities, challenges, and projects.

For starters, technical communicators are titled Content and Community Lead at my workplace, which implies that “conventional technical communication” forms only a fraction of our work responsibilities. The organization itself is called Community Help and Learning (CHL). Community Help is the guiding philosophy that documentation should be a curated body of content that leverages user community-created content just as seriously as it leverages conventional technical communication. As an organization, we are pretty focused on tracking how users are searching for and “consuming” the information that we create. Based on search and content-consumption patterns, we decide if a particular article in the documentation is “doing fine” or needs further improvement. This analytical engagement also empowers us to quickly identify the top issues that our customers are facing and drive those issues to closure.

Another core tenet of our organizational culture is multiplexing. While all content leads have their primary product assignments, most of us also work on additional projects and initiatives. We divide our time amongst these projects, constantly reworking our priorities. While that may sound like an awfully busy schedule to an outsider, most of us here would not have it any other way!

Here are some of the ground-level tasks I end up performing every week:

Meet colleagues: I engage regularly with my counterparts in the product engineering, customer service, and business intelligence roles. The discussions with the product engineering teams are largely centred on new features/enhancements and how to best create user assistance content around them. Discussions with the customer support organization, on the other hand, give me insight into the top issues that may require me to create troubleshooting/best practices articles or optimise already-published content. All of these interactions translate into a number of meetings through the week that we keep short and focused.

Also, since most of Adobe products are developed in an agile model, I attend a lot of product scrum meetings in addition to the CHL-level “stand up” scrum meetings every day.

Author content: For much of my working week, I plan and author content deliverables. When I author content, I strive to identify opportunities to represent concepts/procedures as graphics or instructional videos. Infographics, in particular, are an area of interest for me. Doc reviews happen in Adobe Acrobat and I work with the CHL production team to push documents live once they’re ready. Unlike the traditional doc-publishing model aligned with product milestones, we post and update content around the year.

Amplify content: I blog pretty regularly and engage users through social networks/other channels throughout the week. At one level, this engagement helps me drive customers to high-impact content. It also lets me lend a willing ear to customer issues and work with product engineering to address them.

As part of content amplification, I also moderate and post articles to the relevant content community pages—for example, http://blogs.adobe.com/cqpost.

Optimize content: Content optimization involves using Web traffic/content consumption parameters to optimize the reach/effectiveness of key documentation articles. I also keep an eye on the channels — doc landing pages, forums, community pages, etc — through which customers are reaching high-impact content and ensure that I maintain my presence there.

To optimize my content, I rely on reports from my business intelligence counterparts as well as my own research. Over the years, I’ve strived to develop specific skills in this area, including an Adobe Certified Expert certification in SiteCatalyst.

Give product feedback: Internally, technical communicators are recognised as power users of several Adobe applications and suites. Therefore, I often find myself alpha or beta-testing software. My experience helps me suggest usability improvements, workflow tweaks, or even new features that end-users like me find useful. It’s a privilege playing a part in the development of software that enables creative content creation and digital marketing initiatives all over the world.

Dream big: As an organization, we’re involved in several initiatives beyond our core responsibilities.  Some of us have a keen interest in text analytics and developing new methods to further human understanding of language. To that extent, we keep preparing, writing, and publishing IP deliverables. Like many of my colleagues, I also keep working on article ideas/papers for journals and conferences.

My workday, naturally, is also governed by my personal working style. Instead of “switching off” work at a particular hour, I tend to stay connected and work late into the evening. This pattern sometimes spills into the weekend as well. I usually prioritize tasks for the week ahead on Sunday evenings. My “to do” list (often an Evernote document) is flexible and has room for the surprises that the week may have in store. I also maintain a rolling list of long-term tasks essential to my professional growth. This list may include research topics, identified areas of learning, and often an audacious feature/product idea or two. As the week progresses, I ensure that I make some progress on these long-term “to do” items, however small that progress may be.

With that, I’ve pretty much summed up the exciting, challenging time I call my workweek. It offers me a lot of opportunities and little room for inertia. And that is the part I love about it!

 - Samartha Vashishtha

The Adobe TV Community Translation project

Adobe has just launched an innovative project, Adobe TV Community Translation. The project, as described on the Adobe TV site, extends the reach of Adobe TV content by enabling volunteer translators worldwide to translate videos into any language. I have already signed up as a translator for Hindi.

Nandini Gupta, my colleague, has shared information about the project at the Technical Communication Suite blog.  I am including the details verbatim below:

Participants in the program use a simple, intuitive interface provided by our partner dotSUB to translate the closed-captioning titles line-by-line. The translation becomes available as a closed-captioning track on the video, and also appears as a searchable, interactive transcript alongside the video.

The Community Translation page on the Adobe TV site has detailed information about the project, including translator resources such as guidelines and FAQ. For your quick understanding, here are some excerpts from the FAQ.

Who can translate for Adobe TV?

Anyone with fluency in English and at least one other language can apply to be a translator. To apply to be a translator, visit the Become a Translator page and fill out the questionnaire. Once you are approved, you will receive instructions on how to set up an account with our technology partner dotSUB. You will perform all your translations through dotSUB’s website.

Will you get paid to translate Adobe TV content?

Adobe TV translators are volunteers, so there is no payment for completing translations. For every minute of video you translate, you will earn 50 Adobe TV points. Translators with at least 2,000 Adobe TV points get their profile featured in the Translator Showcase, which will launch soon.

How much time do you get to complete your translation?

When you choose a video to translate, you will have 30 days to complete the translation.

When I finish my translation, will it automatically be posted?

All translated episodes go through a review process before they can be posted to the site.

So if you’re aware that an audience in a language that you know can benefit from translated videos, sign up and get going. There have already been 154 translations completed, in 25 different languages. A list of translated videos is available at http://tv.adobe.com/translations/watch.

Some new LiveCycle TechNotes

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Here are a few new LiveCycle TechNotes that were published recently:
  • This TechNote describes how you can synchronize Tivoli dynamic LDAP groups with User Management ES/ES2.
  • This TechNote may help if you’re observing Process Management ES2 throughput issues for Oracle.
  • When an XDP form with relative references to images is rendered as an interactive PDF form through LiveCycle, and passed to the Output service for flattening or to the Assembler service for conversion to a PDF/A document, you may observe loss of images in the generated output. This TechNote lists a couple of workarounds for the issue.
To search for more LiveCycle TechNotes or TechNotes for other Adobe products, use the Only Adobe content option on the Search Community Help page.