Find: Much beyond text…

FrameMaker iconYou can use the Find/Change feature in FrameMaker to look for many different kinds of objects across a book or in a document.

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In particular, Find Unresolved Cross Reference saves me grueling hours of troubleshooting when I’m generating PDFs.

Read more about the search functionality in FrameMaker in this Help article. For tips and best practices on creating PDFs from FrameMaker documents, see this handbook.

Linking to a page within a PDF (and more!)

Acrobat icon.jpgIf you have a PDF document live on the Web, can you link to a specific page within it instead of the PDF opening at the title page? Absolutely! The page=<pagenum> parameter let’s you do just that.

For example, try http://blogs.adobe.com/samartha/Handbook/pdf_handbook.pdf#page=8. When you click this link, the destination PDF opens directly at page 8.
There are several other parameters that you can specify when you open or link to a PDF document. The following parameters I think are especially useful:
For more information, see Parameters for Opening PDF Files (PDF) in the Acrobat SDK documentation set.

Download the free PDF production handbook

Creating a final, print-quality PDF from FrameMaker documents can be an involved, multi-step process. We thought it would be useful to capture all relevant considerations and steps in a single handbook that could be immediately put to use in real-world situations.

The following sections are included in this handbook:
  • Relevant scenario
  • Prerequisites
  • Important considerations
  • Equip yourself with relevant details
  • Stage 0: Prepare the content
  • Stage 1: Clean up the source
  • Stage 2: Prepare the book and create PDF
  • Stage 3: Test the PDF
  • Stage 4: Prepare the PDF for publication
  • Stage 5: Optimize the PDF in Acrobat
  • Appendix: Best practices for using conditional text
  • Appendix: Keeping track of content changes across versions in a collaborative environment
Click this link to download the handbook: pdf_handbook.pdf.

And yes, feel free to share it with your colleagues and friends!

A curious case of broken cross-references

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Sometimes, when you insert a cross-reference to a paragraph, the first word in the paragraph is conditional. The cross-reference marker that FrameMaker inserts then also becomes conditional and takes the condition tag settings of the first word. This marker is hidden when you hide the conditions of the first word. As a result, if the condition-tag settings of the cross-reference and of the cross-reference marker differ, you end up with a mysterious unresolved cross-reference!

Consider the screenshot below. Here, the first word in the cross-referenced paragraph is conditional. However, since all conditions are currently displayed, the Cross-References pod in FrameMaker 9 shows the corresponding cross-reference as resolved.

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Now, consider the illustration below. Once the condition for the first word of the cross-referenced paragraph is hidden, the Cross-References pod indicates that the corresponding cross-reference is broken.

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To avoid this situation, select just the cross-reference marker at the beginning of the source paragraph, and make it unconditional. This way, the marker will always be visible. The cross-reference will now be resolved regardless of the conditions visible.

See this Help article to understand how you can apply or remove conditional tags to text. For greater insight into issues that you may face while working with conditional text, see this overview article, especially the Planning conditional documents section.

Fix broken cross-references in PDF files

It can be challenging to fix broken cross-references in long documents — 500 pages, for example. Resolving the cross-reference(s) in the source FrameMaker file and then generating the PDF all over again isn’t the only way out. With Acrobat, you can easily fix broken cross-references in the PDF itself. Here’s how:
  1. In Acrobat 9, click Tools > Advanced Editing > Link Tool.
  2. Double-click a highlighted cross-reference.
  3. On the Action page in the Link Properties dialog, select Go to a page view from the Select Action drop-down menu. Click Add.
  4. gotoapageview.jpg

  5. Scroll to the destination page for the link and click Set Link.
See http://bit.ly/1Xpucp for the Adobe Help article on creating links in PDF files.