Adobe Systems has shipped Livecycle Policy Server 7.2, an enterprise rights management (ERM) solution for protecting and controlling documents throughout their entire lifecycle, from creation, through distribution and collaboration, to archiving and destruction. Supported formats now include Adobe PDF, Microsoft Office, and Dassault Systems CATIA V5 files.
LIveCycle Policy Server allows users to apply persistent and dynamic security policies to documents. Those policies can specify who has access, what they can do, when, and for how long. Security policies can be updated at any time, even after distribution, making it easy to manage and track access, no matter how a document is stored or transported.
When should you use enterprise rights management?
If you are already tagging documents with information classification policies like “Company Confidential”,”Top Secret” or “Insider Restricted”, ERM provides both preventative and detective controls persistently applied to those documents.
You can connect Policy Server to your corporate directory to specify that a protected document can only be opened by employees, departments, or individuals of your company, or be opened by extranet business partners that have signed NDAs. These controls are independent of storage and transport. If a file is accidentally or maliciously sent to a recipient that shouldn’t have the document, they cannot open the document because it’s encrypted. The encryption keys are not distributed unless the recipient has successfully authenticated and is designated in the policy permissions. An optional audit log can also help track who opened a document, what did they do with it (print, copy, modify), or what did they try to do without permission.
Why chose Adobe for Information Assurance?
Adobe has been providing information assurance solutions since Acrobat 2.0 in 1994, when rights management and encryption were first added to the file format. Since then, support for authenticity, integrity, and non-repudiation has been added with digital signatures. These capabilities can all be combined in a document to provide holistic security, protecting both static documents and electronic forms.
Policy Server has a growing ecosystem of cross-platform, cross-format, and cross-device capabilities. PDF protections are supported in the free Reader on Windows, Mac, and Linux platforms. Office and CAD are supported on the Windows platform. Policy Server itself can run on Windows, Linux, and UNIX platforms, and integrate with LDAP, Active Directory, and other custom authentication systems. Policy Server is also supported by a growing community of MFP (Multifunction Printer) devices that can scan paper documents and automatically apply policies selected by the device’s LCD display.
Once documents are protected with Policy Server, the policies can be changed – without republishing the documents. This is important when the members of a team are dynamic, or when permissions change as part of the document’s lifecycle. Documents can also be revoked to mitigate subsequent access, no matter how many copies of the document were created and distributed. This helps enforce version control at the document level, outside of a content management system or portal. When a revoked document is opened, it can also indicate to the user where to go to get the most recent version of the document, specified by a URL.
Policy Server is built on a J2EE architecture with webservices, and achieves scalability and reliability by working with underlying platform capabilities from WebSphere, WebLogic, JBoss, Oracle, DB2, MySQL, etc.