Easy peasy security too

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Have I blogged before about "Save as certified"?

I'm sorry if I have but again, it's been coming up recently with all the eSeminars I've been running. It's such a simple security feature to use that I show it to most people now. May existing users have said.. "Ahh so that's what that menu item's for"

Lesson learned.... go play with the product you've already bought, it's chock full of meaty goodness.

So look, when you certify a PDF, you're indicating that you approve of its contents. You also specify the types of changes that are permitted for the document to remain certified. For example, suppose that a government agency creates a form with signature fields. When the form is complete, the agency certifies the document, allowing users to change only form fields and sign the document. Users can fill in the form and sign the document, but if they remove pages or add comments, the document doesn’t retain its certified status.

You can apply a certifying signature only if the PDF doesn’t already contain any other signatures. Certifying signatures can be visible or invisible. A blue ribbon icon in the Signatures panel indicates a valid certifying signature. A digital ID is required to add the certifying digital signature.

1. Pull down the "File" menu and select the "Save as certified option"

2. Click OK in the Save As Certified Document dialog box.

If you are certifying with Visible signatures, you can place the signature in an existing signature field or create a field for the signature. Follow the directions in the prompts to choose a location.

3. If you’re adding a visible signature, draw the signature field on the page.
Note: If you enabled View Documents In Preview Document Mode When Signing in the Security Preferences, click Sign Document in the document message bar.

4. Follow the on-screen instructions to select a digital ID, if prompted.
Specify a default ID to avoid being prompted each time you sign a PDF.

5. In the Certify Document dialog box, specify the permitted changes, type your password or PIN for your digital ID, and then click Sign.
Note: Some digital IDs are configured to ask for a password or other user authentication after you click the Sign button.

6. Save the PDF using a different filename than the original file, and then close the document without making additional changes. It is a good idea to save it as a different file so that you can keep the original unsigned document.

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