Sometimes, your organization feels the necessity of bundling technical documents with collateral, such as presentations and proposals. Why? – To impress customers with a cogent combination of technical knowhow and business insight.
While you, the technical communicator, can always convert documents and digital assets to PDF using the Adobe PDF Printer that ships with Technical Communication Suite; let us explore an alternate way of creating quality PDFs that your marcomm/presales colleagues can put to good use. “What software would they need to install first?”, you ask. Only Adobe Reader X, which is a free download from Adobe.com.
Adobe Reader X features nifty integration with Acrobat.com that lets you quickly convert many types of files to PDF. At last count, many popular formats, including the following, are supported for conversion:
- Adobe PostScript (PS) and Encapsulated PostScript (EPS)
- Adobe Photoshop (PSD), Adobe Illustrator (AI), and Adobe InDesign (INDD)
- Microsoft Excel (XLS, XLSX), Microsoft PowerPoint (PPT, PPTX), and Microsoft Excel (XLS, XLSX)
- Text (TXT) and Rich Text Format (RTF)
- Image files (bitmap, JPEG, GIF, TIFF, PNG)
- Corel WordPerfect (WPD)
- OpenOffice and StarOffice presentation, spreadsheet, graphic, and document files (ODT, ODP, ODS, ODG, ODF, SXW, SXI, SXC, SXD, STW)
To walk you through the process, let me convert a PowerPoint presentation to PDF.
- In Adobe Reader X, select File > CreatePDF Online.
- In the Create PDF Files area in the right pane, click Add File and then select the file that you want to convert to PDF. I selected Sample_presentation.pdf.
- Click Convert and, when prompted, sign in using your Adobe.com credentials (Adobe ID). Adobe Reader uploads the file to CreatePDF Online and then converts it to PDF. The converted file is saved online by default.
- To save the converted file locally to your computer, click Retrieve PDF File. Adobe Reader displays the CreatePDF repository in a browser window, so that you can work with it.
- In the CreatePDF online repository view, select the newly-created PDF file (in my case, Sample_presentation.pdf) and click Download. Save the file to a local directory.
Once you’ve converted the required files, you can combine multiple PDF files — right from within the online CreatePDF view. Isn’t that cool?
I’m sure you’ll love these new Adobe Reader features! For more information, refer to this Help article.