Paragraph Autonumbering in RoboHelp 8

Tuesday, November 24 2009 @ 11:29 AM, By Amit Jha

Dear RoboHelp Users,

This is the third post of the ‘RoboHelp 8 List’ blog series. In this blog we will focus on ‘Paragraph Autonumbering’ functionality.

1. What is Paragraph Autonumbering?
Many times we need to create captions with numbering for images or tables, or simply number the sections etc.; for example in this blog heading of all the sections are auto-numbered. Paragraph Autonumbering can prove to be very effective in such cases.

Paragraph Autonumbering allows user to define a paragraph style with numbering or bullets. When the user applies paragraph style to pre-selected text, RoboHelp adds pre-defined paragraph numbering to the text. Auto numbered paragraph content is similar to a multilevel list content. The scope of Numbering is at the topic level.

2. How to create Paragraph Autonumbering?
You can create an auto numbered paragraph style using Autonumbered.JPG button. ‘List for Autonumbering’ dialog will popup.
To make auto numbering (as shown above), do the following
• Select ‘Numbering’
• Do the required prefix formatting
• Apply ‘Prefix Style’ (Optional)
• Press ‘OK’

RoboHelp allows you to auto-number paragraph in multilevel scope too. To create paragraph Autonumbering in multilevel scope (as shown below), do the following
• Select the ‘Inherit Numbering Property from Multilevel List’ check-box
• Select ‘List Class’
• Select ‘List Level’
• Press ‘OK’

3. How to apply Autonumbered Paragraph style?
To apply this ‘Autonumbered paragraph’ style,
• Select the content in your topic
• Click on ‘Apply Style’ combo, and select the Paragraph Style (e.g. “1. Heading 1" in the below   image)

4. Why Paragraph Autonumbering?
• Different users may visualize their document structure differently. When you visualize the   content as paragraph not as a list you should create paragraph Autonumbering.
• When you need to create a list repetitively, then using Autonumbered Paragraph takes single   step to auto number it.

Hope you found this blog series on ‘RoboHelp 8 List’ functionality useful. Please continue to share your valuable feedback with us.

Amit Jha
RoboHelp Engineering Team


  • By Olga - 2:42 PM on April 10, 2014  

    I know it’s a really old post but I was unable to find any information online. I need to number the Figures across all topis and keep the numbering continuity. Is there a way to achieve that in Robohelp 9? I was unable to figure it out, the autonumbering in Paragraph style restarts at “1” in every topic, and I’d like the Figure numbers to continue all through the project without restarting.
    Thanks in advance for your help.

  • By Mark Lautman - 10:09 PM on January 23, 2012  

    Two questions: i) is it possible to have autonumbering across different topics? For example, I have two tables, one in Topic_A.html, and one in Topic_B.html. Can I use autonumbering to automatically number the table captions as Table 1: and then Table 2:? ii) Is it possible to insert a cross-reference to an autonumber? For example, if in Topic_A.html we have the caption numbered Table 1:, can I insert a cross reference similar to “See Table 1 for more details.” (Similar to Frame’s x-ref capability.)

  • By Ashish - 6:47 AM on January 5, 2012  

    my mail ID is –

  • By Mary Holder - 4:01 PM on January 4, 2012  

    How can I decrease the amount of space after the autonumber? My figures require only two spaces between the period and the caption. Also, for my equations, I don’t want any space at all after the number since they are right-aligned.

    I’m using RH9 on Windows7 SP1.

    • By Ashish - 6:46 AM on January 5, 2012  

      Spaces are controlled by the “\t” after the Auto-number property of the paragraph, so to reduce or increase the spaces you need to adjust the value of “Tab stops” defined for the paragraph and in case you don’t want to have any spaces then simply remove the “\t” after the auto-number.

      Please feel free to communicate to my mail ID for any other assistence.


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