Importing and linking Word documents in RoboHelpFriday, January 13 2012 @ 11:11 AM, By Nandini Gupta
RoboHelp allows you to integrate content created by different authors in Microsoft Word and Adobe FrameMaker. You can create projects by linking or importing Word and FrameMaker documents and then publish in different formats, including printed documentation. You can also use Word and FrameMaker documents as source files in an existing RoboHelp project.
Note: Linking FrameMaker documents in RoboHelp requires the installation of Adobe Technical Communication Suite. RoboHelp supports Word 2010 as well.
This article is a quick gist of the import and linking process for Word documents in RoboHelp. The RoboHelp documentation for Importing or linking Microsoft Word Documents has more detailed information.
If you have RoboHelp 9, make sure that you have installed the 9.0.2 patch. This patch includes enhancements that efficiently render images, tables, and styles used in the imported content. For more information, see this post.
Workflow for importing or linking a Word document
The following table describes the workflow for importing or linking a Word document:
|Importing a Word document||Linking a Word document|
Steps to import or link a Word document
The following is a step-by-step illustration of how to import or link a simple Word document into RoboHelp.
- Click File > New Project and then select a blank project in RoboHelp.
Note: You can also import the file into an existing project. However, it is prudent to import the file into a new project, clean up the structure, and then copy over the clean structure to your existing project, thus avoiding any mess-up in the existing project.
- Name your project as you desire and click Finish.
- Do one of the following depending on whether you want to import or link a Word document.
- To import a Word document: Click File > Import > Word Document. Select the Word document to be imported and click Open.
- To link a Word document: Click File > Link > Word Document. Select the Word document to be linked and click Open.
About the converted Word document components
The following table lists the major Word document components and shows how they are converted into RoboHelp.
|Word document component|
|TOC||Converted, if selected. See Importing a Word TOC, index, and glossary.|
|Index||Converted, if selected. See Importing a Word TOC, index, and glossary.|
|Glossary||Converted, if selected. See Importing a Word TOC, index, and glossary.|
|Equations||Ignored when importing the document into RoboHelp.|
|Cross-references, hypertext, URLs||Cross-references are converted to hypertext links if the Convert References to hyperlinks option is enabled in RoboHelp when importing a Word document. Else, the cross-references are imported as plain text. Unresolved cross-references and hypertext entries appear as text in online Help. URLs become live hypertext links in the online Help output. See Convert Word references to hyperlinks.|
|Context-sensitive Help markers||Converted into map IDs in RoboHelp. See Convert context-sensitive Help markers in Word to map IDs.|
|Paragraph formats||Converted. You can map Microsoft Word paragraph formats to RoboHelp styles or import the source formatting. See Convert Word paragraph styles to RoboHelp styles.|
|Character Formats||Converted. You can map Microsoft Word character formats to RoboHelp styles or import the source formatting. See Convert Word character styles to RoboHelp styles.|
|Table Formats||Converted. You can map Microsoft Word table formats to RoboHelp styles or import the source formatting. See Convert Word table styles to RoboHelp table styles.|
|Lists||Converted according to the settings you define. See List Mapping.|
|Page layout, size, and Word pagination||Ignored. These elements are not applicable to online Help.|
|Headers/Footers||Converted. See Convert headers and footers in Word documents.|
|Images and Drawings|
|Images||Converted. PNG images are imported as is if the Allow PNG as a graphics format option is selected in Microsoft Word Web Options. All other images are converted to gif or jpg.|
|Drawings||Converted to images.|