#writeright 31) FrameMaker & Word: Find/Delete Empty Paragraphs

Thursday, November 14 2013 @ 12:31 PM, By Maxwell Hoffmann

Even FrameMaker veterans sometimes forget simple little tricks than can save a tremendous amount of time. If you frequently convert Word documents into FrameMaker, or import/paste copy from HTML and other sources, you probably find dozens of stray, blank paragraphs. Blank lines can wreck havoc with page breaks; you should always control space around paragraphs with the “space above” and “space below” Paragraph Designer property.

This video summarizes a recent, very brief featurette video on FrameMaker 11 that shows you how to get rid of those pesky, blank paragraphs.

FrameMaker and Word: Find and Delete Empty Paragraphs

Often, documents imported from Word or other programs will cause blank paragraphs in FrameMaker. This can lead to bad pagination when a blank line occurs at the top of the page. Fortunately there is an old but “trusty” method for locating all instances of blank paragraphs and eliminating them from your FrameMaker document in a single step. Watch this brief video to find out just how simple this is to do. This brief video is great for beginners.

 

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Have your own hands-on with FrameMaker 11 and decide how you can use it

Adobe Technical Communication Suite 4 includes FrameMaker 11, which is an excellent authoring solution and also a versatile structured editor for DITA/XML. The possibilities with these new tools are as limitless as the profiles of our existing and potential customers. To discover how you can use FrameMaker, download a trial copy of FrameMaker 11 today. After having your own hands-on, you may decide in favor of the best bargain of all, obtaining a cloud subscription to the entire Tech Comm Suite 4, which includes RoboHelp 10, Captivate 6 and other products in addition to FrameMaker 11.

COMMENTS

  • By Winfried - 8:13 AM on November 15, 2013  

    You search finds two blank paragraphs.
    You will run into problems, when the paragraph format before or after the blank paragraph differs from that of the blank paragraph. In that case the paragraph following the empty paragraph would adopt the paragraph format of the paragraph preceeding the blank paragraph. You can notice this also in your video.

    When you search for Pp (i.e. the beginning and end of a paragraph will follow each other wihout anything in between) you will find only the blank paragraphs without any preceeding or following paragraphs. Then replace by nothing to delete the blank paragraph. The paragraph formats before and after will not change. However, FrameMaker will also find paragraphs with only markers or table anchors etc. as blank paragraphs. When you replace by nothing the markers and table anchors are moved to the beginning of the following paragraph.

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