How to place rich media in FrameMaker in under 5 minutes

Yep, you heard it right! Start the clock right now, and in 5 minutes you could have a richer, more engaging tech doc than you have right now. Read through these instructions to learn how you can place video, interactive simulations, and working 3D images into your docs, and output them to electronic formats that will engage your end users.

Download the media to your machine

So you don’t have any rich media (video, SWF, U3d) laying around right now? No problem, here are a few sample files for you to use.

  • U3D placement into FrameMaker.
    For instructions on downloading YouTube videos using FireFox, see the video at the end of this post.
  • Screenshot 2014-10-31 16.49.20 KR5 U3D robotic arm for placement into FrameMaker.
    Download U3D ZIP file Image courtesy of 3Dvia, with Creative Commons license
  • KR5 U3D robotic arm (shown at right) for print and initial display in PDF.
    **Right-click to save image to disk**
  • SWF Walkthrough of Robotic Arm placement in FrameMaker.
    Download Placing rich media in FrameMaker 12.swf

Place rich media into a FrameMaker document in less than 5 minutes

Fortunately, placing graphics into a FrameMaker document is the same for nearly all graphics formats (there are extra options for placing CPTX, PSD, and AI files).

FrameMaker 12 workflow

  1. Open a FrameMaker document.
  2. Place your cursor at the end of the paragraph preceding, or on its own line if you prefer
  3. Select File > Import > File, and find your graphics file (in this case, a rich media format like MP4, U3D, or SWF).
  4. Set the size of the imported file. While you can resize your media file after import, it’s often easier to get the overall size closer to final size at this point.

Once placed in the document, you can assign a poster, or special graphic, to the rich media to give it a more appealing appearance in print or before accessing the media in the PDF or other format.

  1. Right-click on the placed image and select Set poster
  2. Locate the PNG or other web graphic you’d like to represent the initial display of the media file. Depending on intent, you may or may not want to include a Play button or symbol in the image.

Output the FrameMaker file to PDF

FrameMaker has built-in support for PDF output. To create PDF with rich media, do the following:

  • Ensure your File > Print Setup is set to Adobe PDF. The free SetPrint utility at is an excellent way to ensure that Adobe PDF is always your FrameMaker default printer.
  • Select File > Save as PDF.
  • Select appropriate PDF options for your audience, and save the PDF to your disk.

Stop your 5 minute timer! When you open up the PDF file, you’ll find that the images are clickable, and interactive.

Working with older versions of FrameMaker

These instructions are written specifically for the TCS5 version of FrameMaker, but should generally work with slight modifications all the way back through FrameMaker 8.

However, the older versions of FrameMaker will not support more recent formats, and may not give as many options for dressing up the placed media.

To view any of the free recordings of his Adobe-sponsored webinars see and search (Command/Control+F) for Matt Sullivan.

To view recent samples of his Captivate work for Adobe product releases, see

Matt Sullivan

Matt Sullivan is an Adobe Certified Instructor and Adobe Certified Expert in ten different Adobe publishing and e-learning applications, including everything in the Technical Communication Suite 4. He teaches online and in-person classes as well as helping companies improve their publishing workflow. Matt spent years setting up electronic prepress departments for commercial printers prior to the start of his training career. After that, Matt ran his own Adobe Authorized Training Centers (GRAFIX Training, in southern California), managed the training arm of roundpeg, Inc., and co-wrote the definitive FrameMaker 11 reference book, "Publishing Fundamentals: Unstructured FrameMaker 11". He has represented Adobe in countless conferences, trained FrameMaker support personnel, presented webinars, and assisted in Adobe pre- and post-sale engagements. You can also follow Matt on Twitter: mattrsullivan

2 thoughts to “How to place rich media in FrameMaker in under 5 minutes”

  1. Hi Dan, I can’t find anything that explains how to get U3D into Captivate. I don’t believe it’s an option. I suggest posting as a Feature Request at

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