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Could you step aside, please, I can’t see!

Last week I was lucky enough to give four classes and a keynote (sounds like a movie title to me) at the Acrobat and PDF Central Conference 2008 in Minneapolis, MN. One of the sessions I attended was on Comment and Review Best Practices, which was very well presented by Keith Gilbert of Gibert Consulting. He shared some great tips for marking up documents efficiently which I hope to write about some more. One of the suggestions he had was to make sure that Callout Tool text box should NOT be placed on top of page content as you cannot see what’s underneath it.


callouttoolbackground1.gif

Doing that is not going to make your fellow reviewers nor the person collecting the comments very happy, particularly if this is part of a Shared Review.

What I suggest you do is either a) use the Cloud tool to highlight an area then double-click to add a pop-note to it or b) change the default properties of the Callout Tool.

One of the properties for the Callout Tool is to set a background/fill color for the text box. Set the fill color to “None” by either right-clicking on the Callout and choosing Properties, or selecting the Callout tool and pressing Cmd/Ctrl+E to open the Properties Bar in Acrobat.

calloutproperties1.gif

calloutproperties2.gif

You can set the fill properties or transparency for many of the comments and markup types to help you see what’s behind it. And don’t forget, you can selectively show and hide comments from the Comments Navigation Panel or from the Comments menu.

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