Archives for March, 2009 | Main

March 25, 2009

“Accessibility is NOT a checklist”

This might seem somewhat off-topic from my blog theme. Well, actually, it isn’t. It’s something that has to be just part of the way you work with any kind of electronic document. Rob Foster posted this article that is so well done and such a good wake-up call that I had to share it.

“From my perspective, accessibility is about giving a crap…accessibility is NOT a checklist…accessibility is about usability.”

Thank you, Rob.

March 24, 2009

Is there a way to delete/add pages to a PDF file sent for shared review?

I was recently asked the question “how can we delete or add pages to a PDF file after it has been sent for shared review?”. Good question that.

Firstly, a little background: when you send a PDF document to others for a shared review, you may have seen that Acrobat 9 (and 8) will lock the document down to prevent changes. This is to protect the “Enable for Commenting in Reader” functionality in the document from being accidentally removed or “damaged”: this way, those who only have the free Adobe Reader 8 or 9 can participate as expected. And hence, you are unable to change pages.

In order to add or delete pages in this scenario, you have to end the shared review, and then start a new one with the modified document. This is good practice: it ensures all reviewers are looking at and adding comments to precisely the same file, helping the review go along much smoother. The Review Tracker in Acrobat 9 can help with ending a shared review, then starting a new one with the same reviewers.

If you don’t have access to the original document, or you were not the initiator, you can still use the PDF document that was part of the shared review (the one that Acrobat created when you stepped through the “Send for Shared Review” wizard). You need to “disconnect” that local copy from the Shared Review. You can do so by choosing File > Save as Archive Copy… or by clicking on the server status button on the yellow shared review information bar at the top of the document and choosing “Save as Archive Copy…”


Acrobat will warn you that archiving the document means it is no longer part of a shared review, but that it will still contain all the comments that were added up to that point in an editable state.


Open that archive copy, which by default will have “_archive” appended to its file name. That may not be the one you see in Acrobat once you save the archived version – that is still the shared review document. And as you will notice, the archive version has no more shared review functionality, and therefore, no more security as a result of the enable for Adobe Reader. You are now free to go about doing what you need to do this copy of the PDF document.

March 19, 2009

Adobe Reader and Acrobat 8.1.4 and 7.1.1 Updates

Just released earlier today were the Adobe Reader and Acrobat 8.1.4 and 7.1.1 updates that address recent security vulnerabilities. You can download the updates from here:

Updates for Adobe Reader for Windows
Updates for Adobe Reader for Mac
Updates for Adobe Acrobat 8 and 7 for Windows
Updates for Adobe Acrobat 8 and 7 for Mac
Updates for Adobe Acrobat 3D Version 8 and 7

You can also try the built-in Adobe Updater from the Acrobat or Adobe Reader Help menu.


This follows the 9.1 update for Adobe Reader and Acrobat 9.0 that were released last week. Updates for Adobe Reader for Unix are expected to follow by March 24.

March 13, 2009

From Shredding the Document: Seeking Feedback From SharePoint Users

The Acrobat and Adobe Reader product teams are looking for feedback from those of you that use PDF files with Microsoft SharePoint. From the Shredding the Document blog:

Are you an active SharePoint user who works with PDF files on SharePoint? If you are and you’re willing to have an hour phone call with Adobe, please post a comment on this blog with your business email address. (This email address will be hidden to everyone except Adobe.)

If you would like to participate, please make sure you post your comment on the Shredding the Document blog article. Otherwise, let me know how you are using SharePoint with Acrobat and Adobe Reader. Thank you in advance for your participation and feedback.

March 10, 2009

Review and Commenting eSeminar Recording Posted

Last Wednesday, March 4, I had the pleasure of giving a one hour eSeminar on Review and Commenting with Acrobat 9. The recording of that eSeminar is now available for you to view at any time.


Thanks to everyone that attended from all over the globe. I hope you found the information useful. If you asked a question live, but were not able to get a response, you can post your question(s) to the Review and Commenting forum on

For those of you that were not able to make it, here are some of the things that I covered:

  • Initiating an email-based document review
  • Importing comments
  • Initiating a Shared Review using an internal server (including Microsoft SharePoint) or
  • Tips on using the commenting tools

As it happens with these live events, there is never enough time to cover everything I would like to. So one of my goals for this blog is to cover the things I did not get to in the live event. So, please do check out the recording, then check back here or in your favorite newsreader for additional how-to’s and tips. Let me know what you thought of the event, and what else you would like to see or find about.

March 10, 2009

Adobe Reader and Acrobat 9.1 Update Available

Get it now while it’s hot! In addition to an all important security update, there are a number of fixes in the just released Acrobat and Adobe Reader 9.1 update. Lori DeFurio has listed some of the main ones on her Acrobat blog, and you can read about all of them in the release notes.

You can download the updaters from here:

  • 9.1 Update for Acrobat 9 Standard and Acrobat 9 Pro (Windows, Brazilian Portuguese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Norwegian, Spanish, and Swedish)
  • 9.1 Update for Acrobat 9 Standard and Acrobat 9 Pro (Windows, Bulgarian, Chinese Simplified, Chinese Traditional, Croatian, Czech, Estonian, Hungarian, Korean, Latvian, Lithuanian, Polish, Romanian, Russian, Slovak, Slovenian, Turkish, and Ukrainian)
  • 9.1 Update for Acrobat 9 Pro Mac
  • 9.1 Update for Acrobat 9 Pro Extended
  • 9.1 Full Installer for Adobe Reader 9

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