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August 29, 2008

That’s a PDF? Whoa! New and Updated PDF Portfolio Layouts

Not really anything to do with collaboration and Acrobat – well maybe it is. But that’s a discussion for another day. Anyway, there are some new PDF Portfolio Layouts available for download for Acrobat 9 Pro and Pro Extended for Mac and Windows in many languages.

Continue reading “That’s a PDF? Whoa! New and Updated PDF Portfolio Layouts” »

August 21, 2008

It’s conference season! Time to really build up those airmiles.

Sorry for the gap in postings. Summer vacations. You understand. Not long to go until the Acrobat and PDF Central Conference in Minneapolis, MN (USA) from September 23-25.

Continue reading “It’s conference season! Time to really build up those airmiles.” »

July 11, 2008

Acrobat 9 and eSeminar July 15

The team are hosting a weekly eSeminar series right now. Next up: an eSeminar on how Acrobat 9 works with for document-based collaboration, on July 15 from 4:30pm GMT/3:30pm UTC/11:30am EDT/8:30am PDT, presented by myself and Tad Staley.

Continue reading “Acrobat 9 and eSeminar July 15” »

July 01, 2008

Adobe Reader 9 Now Available

Good news. Adobe Reader 9 is now available for download from the Adobe website. You can download it for your version of Windows (2000 SP4 or higher) or Mac OS X (10.4.11 or higher) from here.

Continue reading “Adobe Reader 9 Now Available” »

June 25, 2008

Acrobat 9 Now Available: Come On In!

So if you have been reading my blog or viewing the information on, then you have surely said to yourself “Great! When can I start using all these amazing capabilities?”. The answer to that question my friends is NOW!

You can download the trial version of Acrobat 9 Pro and Acrobat 9 Pro Extended from here. Sorry, those are for Windows only.

You can also purchase new and upgrade licenses from the Adobe Store or by contacting your favorite Adobe reseller.

And once you do get to install it, please do let us know what you think.

Acrobat 9 Pro Extended Box

June 18, 2008

Shared Reviews: Up In The Cloud

Shared Reviews introduced in Acrobat 8 are invaluable for those who need to get feedback on documents from others that are not part of their company or organization. As the document is enabled for commenting in the free Adobe Reader, you won’t have to take out a second mortgage to buy everyone you need to work with a copy of Acrobat 8, just for the purposes of the review of a single document.

However, if you were working with external reviewers in a Shared Review in Acrobat 8, a WebDAV server was typically required as the repository for collecting those comments from others (the other option is to use a Network Folder, but those aren’t typically made available outside the firewall). For many small business or workgroups, setting up a WebDAV server may not be a viable option – you have a day job to worry about, or the servers are looked after by others in a different location.

Well, Acrobat 9 addresses that particular problem, especially for those who don’t have an IT resource that is just a phone call or stones throw away: Acrobat 9 can now use servers as the repository to collect comments for Shared Reviews.

To use it in Acrobat 9 is straightforward. Just initiate a Shared Review as you normally would from the Comments taskbar button or menu, but in the Send for Shared Review wizard choose “…with” as the location to collect comments from reviewers.

Initiating a Shared Review selecting

Once you’ve signed in with your free Adobe ID, you can just tell Acrobat 9 who you want to invite, what the deadline for the review is, and Acrobat 9 takes care of uploading the PDF document securely to your Share library on for others to access. Your reviewers will get a link to download the document via an email from

The email that reviewers will receive

From then on it works just like any other Shared Review. But there is one additional benefit…because you are using, you can also turn on Page View Sharing (aka Send and Collaborate Live). Now you can also see who else is reviewing the document whilst seeing the comments they add, as well as the view of the page. Rad!

Page view sharing as part of a Shared Review

It’s important to note that using for Shared Reviews only works with Acrobat 9. If you have initiated the Shared Review with from Acrobat 9 Pro or Acrobat 9 Pro Extended, the document will also be enabled for commenting in the free Adobe Reader – again, version 9 only in this case.

Now those of you in small businesses, or working from home, or in a department without technical resources, can scratch off “IT Manager” from the list of tasks you have to do in addition to your regular day job. Unfortunately, we can’t help with the plumbing problems you have.

June 10, 2008

eWeek: Measuring Office Format Compatibility with Acrobat 9

eWeek’s Jason Brooks wrote an interesting article on how he used the beta version of Acrobat 9 to compare output and formatting differences between and Microsoft Office 2007.

Compare Documents from eWeek

Stay tuned for more information from me on the new and improved Compare Documents capability in Acrobat 9. In the meantime, here is a video tutorial on this slick feature of Acrobat 9 Pro and Acrobat 9 Pro Extended.

June 09, 2008

Commenting on Video: Your camera will still add 10 pounds of weight though

So, here’s the next area of Acrobat 9’s new collaboration features I’m really excited about…the ability to comment directly on video. But it’s more than just adding a sticky note to an embedded video clip…

Acrobat 9 will tie the comment or markup you add to the video to a frame and write the timecode in to the text pop-up.

Screen shot of commenting on an embedded video in Acrobat 9

Then, you click on a comment in the Comments pane at the bottom of the document window and jump back to that particular frame. To see it in action, click here to view a video tutorial.

Here’s why I am excited about this capability…

  1. You can use the same tools and methodologies you use already for text and images in a PDF document – no additional training required.
  2. You can enable the PDF for comment, markup and analysis in Acrobat 9 Pro and Acrobat 9 Pro Extended, and Reader 9 users can give their feedback on the video too.
  3. You can do exactly the same thing with embedded Flash content and essentially any video clip (that you have the rights to share).
  4. You can embed the video with other content – or a bunch of videos in a single file – and make all of it part of a Shared Review, say, as well as secure it to prevent changes or control access.

A few things to keep in mind though. For the Adobe Premiere Pro users reading this right now, this is not the same thing as Clip Notes. That is specifically for Premiere Pro-based workflows. The other important thing is that this is for Acrobat 9 and Reader 9 only, as it uses the new Rich Media Annotation type for embedded video and Flash.

var gaJsHost = ((“https:” == document.location.protocol) ? “https://ssl.” : “http://www.”);
document.write(unescape(“%3Cscript src='” + gaJsHost + “’ type=’text/javascript’%3E%3C/script%3E”));

var pageTracker = _gat._getTracker(“UA-3983211-1”);

June 02, 2008

Acrobat 9! It’s here! I’m about to lose control and I think I like it!

So, there I was, reading my favorite txt-speak guide, when I almost dropped my mobile phone on the announcement of Acrobat 9! DGA! Acrobat 9 is WKEWL! It WFM!*

Well, maybe not, as I’ve known about the release of Acrobat 9 for a while now. And I haven’t got a clue about this txt speak thing. But believe me when I say to you my friends, I have been chomping at the bit to tell you all about this truly exciting release, especially when it comes to the collaboration side of things. I mean, really exciting!!

There are lots of goodies online right now that you can take a look at, but over the coming days I’ll be sharing with you more details about what Acrobat 9 offers for reviews and document-based collaboration. Have I mentioned how excited I am?

So, what’s new when it comes to getting feedback from others? Let’s start with a biggie…

  • Synchronized document views aka page view sharing. Wow! This one has to be seen to understand the power it has. Just imagine being able to almost instantaneously control the view of someone else’s PDF document in Reader 9 or Acrobat 9 at the same time, as if you were standing next to them, when in fact you’re on the other side of the country. Or the world. Just think about how much quicker you’ll be able to complete a project accurately.
  • Shared Reviews using Oh, and you thought Acrobat 9 was big news? Well, on top of that, Adobe has announced, a suite of online hosted services for sharing and collaborating on documents. Shared Reviews are not new, but it required you to set up and use your own servers. Not necessarily so anymore. Now you can use Adobe’s servers to very easily collect and track comments as part of a Shared Review. It’s really easy in an exciting kind of way.
  • Real Deadlines in Shared Reviews. Shared Reviews had deadlines in Acrobat 8. They were about as strictly enforced as Hartford, Connecticut’s law prohibiting the crossing of streets while walking on your hands. Well, now they are enforced. You can set a local date and time for a review to end, and if that time passes, reviewers will no longer be able to submit their comments.
  • Comment on video. Yes, that’s comment directly on to embedded video, using exactly the same Acrobat annotation tools you use to comment on text and images in a document. You can also use a new 3D Comment tool to add comments to 3D objects that stay in view even when you change the 3D view.

That’s only for starters (or appetizers for those of you in the USA). I’m going to let you know a lot more about what you can do in Acrobat 9 over the coming days and weeks, and where you can find out more so you’ll be ready to go once the software (or trial version) is available.

In the meantime, take a look over at Lori DeFurio’s Acrobat blog, Joel Geraci’s Developer and IT blogs, as well as all the information on and

* In case you’re txt speak challenged: “Don’t go anywhere! Acrobat 9 is way cool. It works for me!”

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