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Sorry for the gap in postings. Summer vacations. You understand. Not long to go until the Acrobat and PDF Central Conference in Minneapolis, MN (USA) from September 23-25.
The Acrobat.com team are hosting a weekly eSeminar series right now. Next up: an eSeminar on how Acrobat 9 works with Acrobat.com for document-based collaboration, on July 15 from 4:30pm GMT/3:30pm UTC/11:30am EDT/8:30am PDT, presented by myself and Tad Staley.
Good news. Adobe Reader 9 is now available for download from the Adobe website. You can download it for your version of Windows (2000 SP4 or higher) or Mac OS X (10.4.11 or higher) from here.
So if you have been reading my blog or viewing the information on AcrobatUsers.com, then you have surely said to yourself “Great! When can I start using all these amazing capabilities?”. The answer to that question my friends is NOW!
You can download the trial version of Acrobat 9 Pro and Acrobat 9 Pro Extended from here. Sorry, those are for Windows only.
And once you do get to install it, please do let us know what you think.
Shared Reviews introduced in Acrobat 8 are invaluable for those who need to get feedback on documents from others that are not part of their company or organization. As the document is enabled for commenting in the free Adobe Reader, you won’t have to take out a second mortgage to buy everyone you need to work with a copy of Acrobat 8, just for the purposes of the review of a single document.
However, if you were working with external reviewers in a Shared Review in Acrobat 8, a WebDAV server was typically required as the repository for collecting those comments from others (the other option is to use a Network Folder, but those aren’t typically made available outside the firewall). For many small business or workgroups, setting up a WebDAV server may not be a viable option – you have a day job to worry about, or the servers are looked after by others in a different location.
Well, Acrobat 9 addresses that particular problem, especially for those who don’t have an IT resource that is just a phone call or stones throw away: Acrobat 9 can now use Acrobat.com servers as the repository to collect comments for Shared Reviews.
To use it in Acrobat 9 is straightforward. Just initiate a Shared Review as you normally would from the Comments taskbar button or menu, but in the Send for Shared Review wizard choose “…with Acrobat.com” as the location to collect comments from reviewers.
Once you’ve signed in with your free Adobe ID, you can just tell Acrobat 9 who you want to invite, what the deadline for the review is, and Acrobat 9 takes care of uploading the PDF document securely to your Share library on Acrobat.com for others to access. Your reviewers will get a link to download the document via an email from Acrobat.com.
From then on it works just like any other Shared Review. But there is one additional benefit…because you are using Acrobat.com, you can also turn on Page View Sharing (aka Send and Collaborate Live). Now you can also see who else is reviewing the document whilst seeing the comments they add, as well as the view of the page. Rad!
It’s important to note that using Acrobat.com for Shared Reviews only works with Acrobat 9. If you have initiated the Shared Review with Acrobat.com from Acrobat 9 Pro or Acrobat 9 Pro Extended, the document will also be enabled for commenting in the free Adobe Reader – again, version 9 only in this case.
Now those of you in small businesses, or working from home, or in a department without technical resources, can scratch off “IT Manager” from the list of tasks you have to do in addition to your regular day job. Unfortunately, we can’t help with the plumbing problems you have.
Stay tuned for more information from me on the new and improved Compare Documents capability in Acrobat 9. In the meantime, here is a video tutorial on this slick feature of Acrobat 9 Pro and Acrobat 9 Pro Extended.
So, here’s the next area of Acrobat 9’s new collaboration features I’m really excited about…the ability to comment directly on video. But it’s more than just adding a sticky note to an embedded video clip…
Acrobat 9 will tie the comment or markup you add to the video to a frame and write the timecode in to the text pop-up.
Then, you click on a comment in the Comments pane at the bottom of the document window and jump back to that particular frame. To see it in action, click here to view a video tutorial.
Here’s why I am excited about this capability…
A few things to keep in mind though. For the Adobe Premiere Pro users reading this right now, this is not the same thing as Clip Notes. That is specifically for Premiere Pro-based workflows. The other important thing is that this is for Acrobat 9 and Reader 9 only, as it uses the new Rich Media Annotation type for embedded video and Flash.
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So, there I was, reading my favorite txt-speak guide, when I almost dropped my mobile phone on the announcement of Acrobat 9! DGA! Acrobat 9 is WKEWL! It WFM!*
Well, maybe not, as I’ve known about the release of Acrobat 9 for a while now. And I haven’t got a clue about this txt speak thing. But believe me when I say to you my friends, I have been chomping at the bit to tell you all about this truly exciting release, especially when it comes to the collaboration side of things. I mean, really exciting!!
There are lots of goodies online right now that you can take a look at, but over the coming days I’ll be sharing with you more details about what Acrobat 9 offers for reviews and document-based collaboration. Have I mentioned how excited I am?
So, what’s new when it comes to getting feedback from others? Let’s start with a biggie…
That’s only for starters (or appetizers for those of you in the USA). I’m going to let you know a lot more about what you can do in Acrobat 9 over the coming days and weeks, and where you can find out more so you’ll be ready to go once the software (or trial version) is available.
* In case you’re txt speak challenged: “Don’t go anywhere! Acrobat 9 is way cool. It works for me!”