Posts tagged "EchoSign"

EchoSign in Education

Here’s a great article from Scott Trudeau, one of Adobe’s Education Leaders on the benefits of EchoSign in Education:

Adobe EchoSign Can Save Your Organization Huge Time and Money

EchoSign Testimonial

Early in the year I received an unsolicited email from a customer that works for a large Texas independent school district touting the benefits of their EchoSign purchase.

Today I did a MegaSign of about 1,000 Letters of Reasonable Assurance to our at-will, non-contract employees who don’t work during the summer (we send about 3,000 total). A process that used to take a team of people months to complete (printing letters, stuffing envelopes, mailing, tracking, receiving, logging, scanning…)

with EchoSign, I was able to do this myself.  I had about 40% back before I left work (with an average processing time of 21 minutes).  Incredible!”

Mike

Mike went on to explain that receiving signed Letters of Reasonable Assurance is extremely important in that it protects schools from paying unemployment during the summer break.  Without the letter, he explained,  districts would “pay enormous sums in unemployment.”

So…what is EchoSign?

Adobe EchoSign provides an extremely easy-to-use electronic signature solution.

EchoSign can work with all kinds of documents.  The most common document formats used with EchoSign are:

  • PDFs
  • Word Documents
  • PowerPoint
  • Excel
  • Common image formats

With EchoSign there is no need for your customers (or students, faculty, and parents) to download or signup for anything. They can use their mouse, stylus, or finger to sign the document (heck, they can even type their name into a field and have EchoSign create a signature for them), and you don’t have to worry about what device or browser is supported.  EchoSign works on all browsers, across all devices.

How can teachers use EchoSign?

As a parent, I would love for my child’s school to offer a digital signature option.  For example, say my daughter’s teacher is charged with collecting fieldtrip permission slips from the entire 7th grade.  The teacher can use EchoSign to easily complete and manage this task. The teacher would simply upload the form into EchoSign, add a signature field (drag and drop simple), and send the digital permission slip out to the parents.

I would receive an email on my mobile device, open the email, click a link and sign my daughter’s permission slip (with my finger – touch devices are amazing)!   For those parents that do not have a touch device they can use their mouse or a stylus.  I submit the permission slip and receive a signed copy within seconds.  The teacher also receives a signed copy (everyone is happy).

For those that don’t immediately sign, the teacher can setup reminder emails that reoccur on a set schedule.  The teacher no longer has to deal with last minute phone calls with parents scrambling to find and return important school documents.

What about security?

“But how do I know that it truly was the parent that signed the permission slip?”

That is a great question!  If you think about it, e-signatures provide more security than the paper-based permission slips that the students are returning. The teacher has no idea that the paper-based document truly reflects the parent’s signature or a forgery.  However, with an e-signed document, the parent must log into their email account (presumably using a password) to view the document. An email-based delivery mechanism provides a layer of security that the student’s backpack does not.

More on EchoSign security…

How about complex signature routing?

No worries! EchoSign has you covered.

I’ve also viewed more than a few documents that require complex signature routing.  For example, a change-of-course form may require a signature from the student, professor, student advisor, and the dean of the college.  If each person takes a day it can easily take a document almost a week to process.  EchoSign can handle that kind of complex routing as well, and greatly reduce the time it take to process multi-signature documents.

Below are examples of common documents that require a signature.

  • Contracts
  • HR Documents
  • Permission Slips
  • Parent/Teacher/Administrator documents
  • Progress Reports
  • University change-of-course forms
  • Student Parking Forms
  • Student Housing Forms

…and the list goes on!

Fantastic!  How can I get it?

Hold your horses pardner!  You may want to speak with your Adobe Account Manager.

Ways to purchase EchoSign…

  • Signup Online by going to www.echosign.adobe.com (great for individuals or small teams)
  • Speak to your Adobe Account manager (best for larger departmental and institutional purchases).  For larger purchases, I highly recommend speaking to your Adobe account manager, as they can make recommendations based on your organization’s needs and also provide you with the best pricing options. 

When you think of your organization’s document workflow think of the headaches you experience when trying to get paperwork signed and returned on a TIMELY basis.

Bottom-line… EchoSign has huge potential to save your institution time and money (while saving you from a huge document-induced migraine)!

 

Scott Trudeau Senior Solutions Consultant, Adobe Inc. Education

For more Adobe Tips, Tricks, and Information Follow me on Twitter @scott_trudeau

www.scotttrudeau.com

Adobe Unveils Next Generation Acrobat XI with New Cloud Services

Powerful New PDF Solution Addresses Productivity Gap Across Devices and Platforms

SAN JOSE, Calif.–(BUSINESS WIRE)–Adobe Systems Incorporated (Nasdaq:ADBE) today unveiled Adobe® Acrobat® XI software with cloud services, a powerful new solution that rises to today’s complex document challenges. The industry standard for PDF software will now feature complete PDF editing and export to Microsoft PowerPoint; touch-friendly capabilities on tablets; and newly integrated cloud services, including sophisticated Web contracting with Adobe EchoSign® and forms creation, data collection and analysis with Adobe FormsCentral. Acrobat XI additionally supports IT departments with seamless Microsoft Office and SharePoint integration, easy deployment, applications virtualization and robust application security to help provide a low cost of ownership and sound return on investment.

“Acrobat XI now makes it even easier and faster to create PDF forms and to automatically distribute and collect information with new online forms services available within Acrobat XI.”

Products included in this release are: Acrobat XI Pro, Acrobat XI Standard, Adobe Reader® XI and newly integrated document services, Adobe FormsCentral and Adobe EchoSign.

“The compounding complexity of work has never been more pressing. As the number of mobile devices and the use of cloud services surge, information workers must be empowered to work more effectively with documents anywhere on any device,” said Melissa Webster, program vice president, IDC. “They need a solution that enables them to collaborate with others inside and outside the firewall while at the same time meeting IT and organizational requirements for streamlined management, application security, and secure delivery of information – all with a high ROI.”

The mounting productivity inefficiencies and cost of document-based challenges are highlighted in a recent global IDC white paper. A typical company with 1,000 employees has a productivity cost of US$15.9 million annually, the white paper calls out, and addressing these inefficiencies would be tantamount to hiring an additional 213 people.

With Adobe Acrobat XI, new and improved features and functionality for business professionals now include:

  • Edit PDF files, modify paragraphs, images, and objects by simply clicking and dragging using the new, intuitive Edit Text and Images tool. Arrange and visually merge select content and multiple documents into one organized PDF file, while retaining source file integrity.
  • Expedite document and Web contract approvals from weeks to hours with electronic signatures using the integrated Adobe EchoSign electronic signature service. Simplify forms creation, distribution and results analysis using the included Adobe FormsCentral desktop app.
  • Enhanced mobile capabilities. Work with PDF files across tablets and smartphones in touch-friendly Adobe Reader to annotate and add comments, as well as fill in, sign and save forms.
  • Save PDF documents as PowerPoint, Word or Excel files or reuse parts of or entire PDF files as Microsoft Office documents and Web pages without retyping or need to reformat.
  • Improved protection of all PDF files created from Microsoft PowerPoint, Word, and Excel to help prevent copying, editing, or printing without permission.

The new and improved IT features and functionality now enable IT professionals to:

  • Standardize on an easy to use, full-featured, consistent, trusted PDF Reader now with full support for iPads and Android tablets. Additionally, deliver Acrobat XI and Reader XI as a centrally managed, touch-friendly, virtual application with new support for Microsoft App-V via Citrix XenApp.
  • Integrate Adobe Acrobat XI more seamlessly with Microsoft Office and Microsoft SharePoint, enabling users to do more with PDF in an Office or SharePoint environment.
  • Streamline deployment and maintenance with free Adobe tools to aid configuration and installation, as well as enhanced support for Microsoft SCCM/SCUP and Apple Remote Desktop.
  • Help mitigate risk and protect systems and data with industry-leading security technology, in addition to the Adobe PDF Whitelist Framework, allowing selective enablement of JavaScript for both Windows and Mac OS. Easily deliver multi-step PDF file preparation and security measures using the Action Wizard to help ensure organizational consistency.

Quotes

Kevin M. Lynch, SVP and GM of Acrobat and Document Services, Adobe

  • “More and more information is being generated, shared and consumed in documents than ever before. Working with online forms, collaborative PDF reviews and signatures are the everyday norm for business professionals who were once simply content creators. IT departments need to support these changes while maintaining and maximizing the use of existing infrastructures and systems, as well as provide support and services that enable their organizations to take advantage of new business opportunities, improve results, justify return on investment, and lower the total cost of ownership.”

Mike Mann, release & deployment analyst, McGladrey

  • “Our client information is sensitive, so document security is critical. Acrobat XI offers advance document protection capabilities that are easier than ever for our staff to uniformly secure documents.”
  • “Microsoft SharePoint is one of our primary methods of sharing files internally. The seamless integration with Acrobat XI enables us to access, edit and save documents directly in SharePoint, eliminating the need to download and manage multiple files.”

Yvonne Willis, Enterprise Applications and Project Manager, Pillsbury Law

  • “Security is the talk of the town. All of our clients expect the highest level of security, from our documents through our applications and IT environment. Acrobat XI provides key security enhancements that support both users and IT professionals.”
  • “Being able to do complex things on the fly, like signing a document electronically or commenting on a document on an iPad, is very attractive to people. Acrobat XI makes that possible.”

Saul Morse, vice president of multichannel integration, Palio

  • “Acrobat XI now makes it even easier and faster to create PDF forms and to automatically distribute and collect information with new online forms services available within Acrobat XI.”

Helpful Links

Pricing and Availability

Acrobat XI and its associated products are scheduled to ship within 30 days, with availability through Adobe Authorized Resellers, the Adobe Store, Adobe Direct Sales and Adobe Creative Cloud.

List price for:

  • Acrobat XI Standard is expected to be US$299 ($139 upgrade).
  • Acrobat XI Pro is expected to be US$449 ($199 upgrade).
  • Pricing for Education available through the Adobe Education Store.
  • Pricing for Government available through the Adobe Government Store.
  • A free 30-day trial of Acrobat Pro will be available upon product ship; cloud service trials are also available for Adobe EchoSign and Adobe FormsCentral.
  • A Reader XI free download will be available at Adobe.com upon product ship.
  • Adobe EchoSign starts at $14.95/month*.
  • The Adobe FormsCentral subscription pricing starts at $14.99/month†.

Free: Adobe EchoSign Now Available on iOS Devices

 

Here’s another example of iOS applications from Adobe. With the increasing number of legal requirements placed on educational institutions and the need to protect the integrity of pupil data; EchoSign has a role to play keeping sensitive data secure. Here’s the announcement:

Free Application for Signing, Sending, Tracking and Filing Contracts on iPhone, iPad and iPod Touch Devices
December 21, 2011 05:05 PM Eastern Time 

SAN JOSE, Calif.–(EON: Enhanced Online News)–Adobe Systems Incorporated (Nasdaq:ADBE) today announced the immediate availability of the free Adobe® EchoSign® application for iOS devices. Now, users can easily get access to their EchoSign accounts and sign documents directly from their iPhone, iPad and iPod touch devices. The Adobe EchoSign application is available today for free download on the iTunes App Store.

With the new Adobe EchoSign application, users can:

  • Send a document for legally-binding eSignature and get documents signed in minutes rather than days
  • Get documents signed instantly on an iPad or iPhone when meeting a signer in person
  • Send documents from an EchoSign library, photo album, email attachment or from other applications
  • Track the status of agreements with real-time status updates
  • View signed agreements stored in an EchoSign account

The Adobe EchoSign app offers the same protection as the Adobe EchoSign Web service for both the sender and the signer during the signing process, including key authentication and privacy, fraud protection, and consumer disclosure.

Quotes

Jason Lemkin, vice president of Web business services, Adobe and former CEO, EchoSign

  • “The enterprise is experiencing unprecedented adoption of tablets and mobile devices, presenting new opportunities to leverage cloud applications to streamline business processes and greater efficiency. With the Adobe EchoSign app, we’re making it that much easier for organizations to incorporate Web contracting into their business models, allowing users to sign documents and send documents for signing right from their iOS device. The end result is a higher rate of contract completion in less time, leading to increased productivity.”

Acquired by Adobe in July 2011, Adobe EchoSign is the leading electronic signatures and signature automation service with over 4,000,000 users and 50,000 customers worldwide. Adobe EchoSign is a key component of Adobe’s document exchange services platform for reliably exchanging documents for universal access, review and approval.

Helpful Links

Availability

The Adobe EchoSign application is available today for free download on the iTunes App Store.

Adobe Acquires EchoSign

Here’s another valuable aquisition to the Adobe solution portfolio. EchoSign adds to Adobe’s online services by providing electronic signatures and signature automation. This is important in the world of Education where data security and data protection are critical for each and every educational institution. EchoSign will streamline document process, saving money and improving data security. Here’s the full announcement:

Leading Web-based Signature Solution Joins Document Exchange Services Platform

SAN JOSE, Calif. — July 18, 2011 Adobe Systems Incorporated (Nasdaq:ADBE) today announced that it has acquired EchoSign, a leading Web-based provider of electronic signatures and signature automation. EchoSign’s pioneering electronic signature solution will be a key component of Adobe’s document exchange services platform for reliably exchanging documents for universal access, review and approval.

EchoSign’s solution, which currently supports more than three million users worldwide, will be offered as part of Adobe’s online document exchange services platform. The EchoSign solution will be integrated with other Adobe® document services including SendNow for managed file transfer, FormsCentral for form creation and CreatePDF for online PDF creation. By reducing the time and costs of having documents signed with traditional methods, such as fax and overnight envelopes, the EchoSign solution can enable customers to significantly accelerate sales cycles, improve tracking and centralize the management of signed agreements through a simple to use cloud service.

“Adobe’s document solutions help organizations turn inefficient, paper-based workflows into streamlined electronic ones,” said Kevin M. Lynch, vice president and general manager of Acrobat® Solutions, Digital Enterprise Solutions, Adobe. “By adding electronic signature capabilities to Adobe’s document exchange services platform, we will be addressing the need to provide better customer experiences by significantly reducing the time, cost and complexity associated with having a document signed.”

With just one click, the EchoSign electronic signature solution automates the entire signature process from the request for signature to the distribution and execution of the form or agreement. The EchoSign solution provides a secure subscription-based service to individuals, small to medium-sized businesses (SMBs) and enterprise customers, enabling real-time visibility into the signature process and automatically storing and managing all signed documents.

The EchoSign service includes a rich set of APIs for incorporation with company-specific solutions to improve the process of sending, tracking and signing digital documents. Used by thousands of companies around the globe, the EchoSign service also integrates with partner solutions, such as Salesforce.com and NetSuite, and has been named “Best of Salesforce AppExchange” by the Salesforce.com customer community for the past three years.

“Bringing together EchoSign’s ease of use for contracting on the Web with Adobe’s brand, reach and trust in the document space, I fully expect that electronic signatures will soon become the common way for people to sign documents,” said Jason Lemkin, chief executive officer, EchoSign. “With nothing to download, learn or install, there is simply no faster or more secure way for organizations to sign, track or file contracts – and close more business quickly.”

EchoSign is based in Palo Alto, Calif. with a sales presence in the U.K. and Germany. The founders of EchoSign and all full-time employees will join Adobe, bringing with them a wealth of knowledge and experience in electronic signature solutions.