PDFs and SharePoint integration using Acrobat/Reader X


Did you know that you can work with PDF files on Microsoft Sharepoint repositories from within Acrobat/Reader X? You can avoid the cumbersome process of browsing to the PDF and using the web interface. Acrobat/Reader now have built-in support for working on PDF files in SharePoint repositories.

You’re all set if you have the latest version Acrobat or Reader. But before you can do that, your SharePoint administrator needs to enable this functionality on the server configuration. If they have not done it alreday, send them an email or file an IT request:

Subject: Enable Acrobat/Reader- Sharepoint integration

Dear Admin,

With Adobe’s latest release, it is possible to work on PDF files hosted on Sharepoint directly using Adobe Acrobat or the free Adobe Reader. For the clients computers, no special setup is required.

On the server side, however, a small change is required. The following link explains the details: http://kb2.adobe.com/cps/869/cpsid_86901.html

Could you please configure the server so that we can all benefit from this feature.

Thanks,

As soon as the server is updated, you’re all set!

Working with PDF file on SharePoint

  • On the SharePoint portal, select the PDF file and choose EDIT from the drop-down menu. The file will open in Acrobat/Reader
  • Open/Save PDF files in SharePoint repositories from within the  Acrobat Open/Save dialog boxes.
  • Additional menu in Acrobat/Reader: File > Sharepoint

Learn More and get productive

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  1. #1 by GillouX on October 6, 2011 - 2:01 am

    Hello Suzanne,

    could you start Fiddler before trying to check-in?

    and checks if one of the request fails ? it should be about Copy.asmx.

  2. #2 by Elin on October 19, 2011 - 4:40 pm

    I also have the same error “Acrobat cannot access the network. Please verify your computer’s network connection and try again”.

    I used Fiddler ang get an 500 error on ‘/_vti_bin/Copy.asmx’ saying ‘Column Content Type ID does not exist. It may have been deleted by another user’.

    My documents are located on a norwegian Sharepoint site.

    Does anoyne have a tip for solving this?

  3. #3 by GillouX on October 24, 2011 - 12:29 pm

    Elin, check my blog.

    Click on my login name

  4. #5 by Pungi on January 31, 2012 - 11:14 pm

    GillouX’s solution will not be supported by MS as the schema’s being unofficailly modified.

    • #6 by GillouX on February 7, 2012 - 10:22 pm

      what are you speaking about ?

      first of all it does not change the schema of anything. It just uses the standard SharePoint API to add columns to a list.

      Second of all it is a solution provided by Microsoft Itself.

  5. #7 by Melinda on April 26, 2012 - 12:24 am

    How can I add the Adobe Acrobat Sharepoint OpenDocuments Component (AcroPDF.dll) to Internet Explorer? For some reason, on Adobe 10 installations that do not have this add-on, the edit option is not working on the SharePoint 2010 document library.

  6. #8 by Hollins on July 10, 2012 - 4:31 am

    Hello guys, I have configured ifilter in sharepoint and configured crawling, and it all works, but I will like to browse contents of a PDF file and extract the contents of the documents and use as a metadata. Please can some guide me or show me a sample. Is this possible to do in sharepoint?

  7. #9 by AndyV on September 7, 2012 - 11:13 pm

    The SharePoint integration for .pdf files works well. I was hoping that there would be similiar functionality for InDesign (.indd) files. Does this exist? InDesign’s registry entry doesn’t list OpenDocuments as a component.

  8. #10 by Rudi on October 24, 2012 - 12:01 pm

    I’m having the same issue as Tom benjamin. Because the default selection is “check out & Open” everyone in the organisation tends to check out files which they shouldn’t. this continually blocks other people accessing the files thereby having IT run around and force uncheck-out files. Can we somehow put the default on Read-only open only?

  9. #11 by Daniel on November 20, 2012 - 5:50 pm

    I have a number of pdf documents in a document library in Sharepoint 2007. When I click on a document, so as to open it in a seperate Window, I get the following message ‘This Webpage wants to run the following add-on AcroPDF.dll’ and a button ‘Allow’. If I click on teh ‘ALlow’ button, everything gets messed up, in that the document will not open and and error message appears, on the screen. If I ignore the original message and do not click on ‘Allow’, the document will open satisfactorily in a seperate Window. Is there any way that this ‘Add-on’ message can be got rid off, totally? It is just a hindrence and causing all sorts of unwanted issues.
    I checked various forums about disabling add-ons, but cannot find anything relating to this issue.

  10. #12 by Kathy on April 6, 2013 - 3:09 am

    I’m having the same issue as Tom benjamin. Because the default selection is “check out & Open” everyone in the organisation tends to check out files which they shouldn’t. this continually blocks other people accessing the files and users dont even know to check back in. Can we somehow put the default on Read-only open only?

    Please please help

  11. #13 by Carlos on May 11, 2013 - 1:37 am

    Are the protected pdfs contents crawled during sharepoint 2010 searchs?
    I have a SharePoint 2010 Server installed along ifilter 9.0. The search works fine for most of the pdfs, but not showing results when the pdf is protected. This don’t happens in MOSS 2007

  12. #14 by Ousmane on June 12, 2014 - 4:40 pm

    Greate functionality! However is it possible when the PDF file opens that the default selected button is the “Open” button instead of the “Checkout&Open” this is a pain point since most users just want to open the file and not check it out…

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