Archive for June, 2011

Where is the TouchUp Text tool in Acrobat X?

You can continue to edit text in PDF documents in Acrobat X. The functionality remains the same that you’re used to in earlier versions of Acrobat. You can edit the text, or change the text attributes.

The TouchUp  Text tool is now called “Edit Document Text“, and is located under Tools > Content > Edit Document Text.



  • To edit the text, click on the text and insert/delete the text. Acrobat X highlights the text that you’ve selected for editing.
  • To modify text attributes, select the text, right-click and choose Properties. The TouchUp Properties dialog box opens.

    TouchUp Properties dialog box

    TouchUp Properties dialog box



  • If you have lots of fonts installed on your system, it can take a little while before all of them are loaded. So be a little patient…
  • You can edit text only if the font used for that text is installed on your system.
  • If the font is only embedded or subsetted in the PDF, you can make changes to text attributes.
  • Be aware of any legal issues if you’re using propriety fonts.
  • It is more efficient to edit the source file if you’re planning to edit entire pages or document. This works best if you just want to touch up the text.

See Edit Text in Acrobat X online help for more details.


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Printing Guide for Creative Suite CS5/5.5

UPDATE: The Printing Guide for CS6 is also available. 

Learn the best ways of handling and preparing CS5 and CS5.5 files for print with this in-depth technical reference, designed especially for printers and production artists. Whether you print from InDesign, Illustrator, or Photoshop this guide explains all thing that you need to know.

CS5/5.5 Printing Guide

CS5/5.5 Printing Guide


Download a copy from

Share, tweet, shout…help me spread the word. Let others know as well.

UPDATE: The Printing Guide for CS6 is also available. 

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GREP and InDesign

If you know how to use GREP you love it, if not then you always keep wondering what the fuss is all about. This post is about what the fuss is all about.

I’ll also try and give you some examples, in context of InDesign, and point to to some excellent resources that passionate users have created that make GREP easier to understand. The first few topics are general to Regular Expressions, because I think it makes sense to understand the basics.  Let’s start at the beginning.

A bit of history

regular expression, also referred to as regex or regexp, is a concise and flexible method for matching strings of text, such as particular characters, words, or patterns of characters. A regular expression is written in a formal language that can be interpreted by a regular expression processor, a program that either serves as a parser generator or examines text and identifies parts that match the provided specification.

grep is a command line text search utility originally written for Unix. The name comes from the “ed” editor command, g/re/p (globalregular expressionprint). The grep command searches files or standard input globally for lines matching a given regular expression, and prints them to the program’s standard output.

Regular Expressions quickly became, and still remain, the fastest way to manipulate huge amounts of text. Regular Expression support in PERL popularized the use, and combined with CGI made the web dynamic.

In most software, InDesign included, you can search using Wildcards and Regular Expressions (grep). A wildcard character can be used to substitute for any other character or characters in a string. Regular Expressions are like wildcards on steroids! They can make you experience, joy, pain, frustration, and exhilaration, and some emotions that you didn’t even know existed. But, believe me, it’s worth it!

A Regular Expression that works is a piece of art. Sometimes you want to put it up on the wall.

– Vikrant Rai, circa 2011.

Why would you use Regular Expressions

A regular expression describes a set of strings. They are usually used to define a set, without having to list all elements. More simply put: to find (replace) text, when you don’t exactly know what to find. Let me try and explain:

You need to find and replace all the dates in your document, but you’re not sure where, what, and in what format the dates might be. Regular expressions make most sense in situation such as these.

  • \d{1,2}\/\d{1,2}\/\d{4}
    Looks for strings that will match the pattern [2 digits] / [2 digits] / [4 digits]. (dd/mm/yyyy or mm/dd/yyyy)
  • (0|1|2|3)[0-9][./-](0|1)[1-9][-/.](19|20)\d\d
    Finds valid dates in the dd/mm/ yyyy format.

Use GREP in InDesign

Before you can harness the power of grep in InDesign, you’ll need to write a regular expression. I found a few resources that help me in writing regular expressions.


  • What the Grep! by Theunis de Jong (aka Jongware), is a script to help you understand regular expressions. Give this script a RegEx and it tells you what the RegEx means. Especially useful to document the RegEx or understand a regex written by someone else.
  • Grep Query Manager by Peter Kahrel

Articles and Cheat sheets

Give regular expressions and GREP a test drive. and let me know what you think.

-Added links to a few more resources.


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Create Interactive docs in InDesign with José Ramos

A course on InDesign CS5 presented by José Ramos on

Creating Interactive Documents with InDesign CS5

Create Interactive Magazines, Websites, and More!

This workshop is aimed at print designers who want to create interactive documents using the powerful new features in Adobe InDesign CS5. Expert trainer José Ramos will walk you through the creation of a series of projects, from a basic interactive PDF to a complete interactive magazine. In the process you’ll master important InDesign features and tools without getting bogged down in technical details. You may be surprised to discover some of the amazing things you can do with InDesign CS5.

The folks at Video2Brain have posted some episodes for you to see.

Creating Hyperlinks

Adding Animations through motion presets

Adding Interactive buttons

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