Archive for category Acrobat

Automate business card creation using InDesign

InDesign offers powerful features to automate creation of content, where you can bring in data from external files and place them on your layout. For example, your client likes the new business card design and just ordered new business cards for every employee. And as is normal practice, has sent you an XLS with the employee details and an inflexible deadline.

You’ll need to jump right in!

We’ll use the layout as a template and place data from a CSV file into this layout. So save your XLS file as a CSV file.

Connect layout to data

  1. Open the layout in InDesign. The basic layout shows the elements as you’ve designed them.
  2. Choose Windows > Utilities > Datamerge.
  3. From the panel menu choose  Select Data Source and browse to the CSV file and click OK.

    Note that the first row in the CSV file is used as the column header, and they are displayed in the panel.
  4. Now drag and drop the elements from the Data Merge panel to the layout. Or select the text that you want to replace and then double-click on the element in the data merge panel. The result should look something like this.
  5. Save the file.

Preview the layout with actual data

You are now ready to preview the content.

  1. In the Datamerge panel, check Preview.
  2. Use the arrow buttons at the bottom to preview the data.
  3. Make any adjustment that might be required.
  4. Save the file.

Create merged document

After you have previewed all the records you can create the merged document.

  1. To create the merged document and generate the PDF choose Export to PDF from panel menu.
    • TIP: Choose Create Merged document , to create InDesign document.
  2. Select the options as they suit you. I’ll choose single record per page. After specifying the options click OK.
  3. Specify the PDF settings and click OK.
  4. A PDF is generated that contains the generated records.

Send the PDF for printing

Your printer (or you) should be able to use the generated PDF for printing.

Bonus tip

If required, you can use Acrobat and create a composite PDF that contains multiple business cards on each page. We’ll use Acrobat’s tile printing feature to create a combined PDF.

  1. Open the generated PDF in Acrobat.
  2. Choose File > Print and select the Adobe PDF printer.
  3. Under Page handling specify the following:
    • Page scaling: select multiple pages
    • Pages per sheet: specify what suits you
    • Page order : specify what suits you
  4. If you’re happy with the Preview Composite results, click OK. The PDF is generated.

Conclusion

In this small tutorial you learnt how to:

  • Use InDesign CS Data merge feature to automate data placement in the layout
  • Create a merge document or PDF
  • Use Acrobat tile printing feature to create a composite PDF.


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Actions wizard replaces Batch scripts in Acrobat X

Where did Batch scripts go? Nowhere, they now have a new avatar: Actions Wizard.

You might be looking for batch scripts in Acrobat X, and didn’t find it. Fear not, the functionality has not been removed. Acrobat X replaces Batch Scripts with the Actions Wizards. You can do almost everything you did with batch scripts, now without writing any code!

Action Wizards make it easier for you to to automate actions, and even easier for you and other users to run them.

See this episode on Adobe TV and rest assured.

Lori reviews how to create and use guided Actions to automate routine, multistep tasks

Update: Thom Parker has written an excellent article on Acrobat X actions. You can see it here:

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Making the most of PDF Forms

STC India Chapter’s Annual conference in New Delhi just concluded.

Samartha and I conducted a workshop on Acrobat forms. We discussed and demonstrated the power of Acrobat forms, and the basics of designing forms using the Acrobat  Forms editor and LiveCycle Designer that ships with Acrobat Pro.

The presentation is uploaded on on SlideShare.

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Where is the Typewriter tool in Acrobat X?

You’re used to using the Typewriter tool in earlier versions of Acrobat; and can’t find it now. Don’t worry, its still there in Adobe Acrobat X.

Choose Tools > Content > Add or Edit Text Box.

Accessing the Add or Edit Text Box tool in Acrobat X

Accessing the Add or Edit Text Box tool in Acrobat X

The Typewriter toolbar that you are familiar with displays. See Acrobat online help topic here to learn how to use the Typewriter toolbar.

{Tools | Comment | Share} are no longer menu items. They are called task buttons and are located on the top-right of the application window. When you click on these buttons, the task pane opens and display the buttons inside. The buttons are highlighted in the screenshot.

 

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Coming Soon: Acrobat X

Adobe announced the next generation of your favorite software.

Some New Acrobat X Features

  • Automate multi-step tasks with new Actions Wizard and easily share them with coworkers and collaborators.
  • PDF Portfolios using new layouts, visual themes and color palettes.
  • Microsoft SharePoint integration. Check-in, check-out PDF files for reviewing and editing shared documents, using both Acrobat and the free Reader X.
  • Updated User Interface to organize the most used tools in one place

New in Adobe Reader X

  • Comment with Sticky Notes and Highlighter tools available to all users.
  • Protected Mode to for secure experience.

Ten cool features of Acrobat X Pro

See what PDF Portfolios, guided Actions, and SharePoint integration can do for you.

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