Posts Tagged Acrobat

Where is the TouchUp Text tool in Acrobat X?

You can continue to edit text in PDF documents in Acrobat X. The functionality remains the same that you’re used to in earlier versions of Acrobat. You can edit the text, or change the text attributes.

The TouchUp  Text tool is now called “Edit Document Text“, and is located under Tools > Content > Edit Document Text.

 

 

  • To edit the text, click on the text and insert/delete the text. Acrobat X highlights the text that you’ve selected for editing.
  • To modify text attributes, select the text, right-click and choose Properties. The TouchUp Properties dialog box opens.

    TouchUp Properties dialog box

    TouchUp Properties dialog box

 

Notes

  • If you have lots of fonts installed on your system, it can take a little while before all of them are loaded. So be a little patient…
  • You can edit text only if the font used for that text is installed on your system.
  • If the font is only embedded or subsetted in the PDF, you can make changes to text attributes.
  • Be aware of any legal issues if you’re using propriety fonts.
  • It is more efficient to edit the source file if you’re planning to edit entire pages or document. This works best if you just want to touch up the text.

See Edit Text in Acrobat X online help for more details.

 

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Making the most of PDF Forms

STC India Chapter’s Annual conference in New Delhi just concluded.

Samartha and I conducted a workshop on Acrobat forms. We discussed and demonstrated the power of Acrobat forms, and the basics of designing forms using the Acrobat  Forms editor and LiveCycle Designer that ships with Acrobat Pro.

The presentation is uploaded on on SlideShare.

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Where is the Typewriter tool in Acrobat X?

You’re used to using the Typewriter tool in earlier versions of Acrobat; and can’t find it now. Don’t worry, its still there in Adobe Acrobat X.

Choose Tools > Content > Add or Edit Text Box.

Accessing the Add or Edit Text Box tool in Acrobat X

Accessing the Add or Edit Text Box tool in Acrobat X

The Typewriter toolbar that you are familiar with displays. See Acrobat online help topic here to learn how to use the Typewriter toolbar.

{Tools | Comment | Share} are no longer menu items. They are called task buttons and are located on the top-right of the application window. When you click on these buttons, the task pane opens and display the buttons inside. The buttons are highlighted in the screenshot.

 

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Acrobat Shared Reviews & webdav

Acrobat makes reviewing really easy. You can let Acrobat set up and manage reviews. There are two types of reviews: e-mail and Shared.

E-mail reviews are typically off-line and manual, where you email the document to the reviewers and they can add annotations and then send them back to you. After receiving all the replies, you collate all the responses.

Shared reviews let everyone work on the file at the same time. If reviewers can connect to the review server, all comments are available real-time. (If reviewers are off-line, they can sync the comments next time they come online). The core of a shared review, is what i call — for the lack of another name — the review server. You can use Acrobat.com as a review server; it’s as easy as that. Acrobat and Acrobat.com manage everything for you. Or you could set up your own internal review server. This is what all this fuss is all about!

The internal Review Server is basically a WebDAV server. When your reviewers open the document, Acrobat/Reader try to connect to this WebDAV server and read/write comments to this server.

Install a web server

The following instructions will let you set up a WebDAV server using Apache. I’ll use a package called XAMPP, which is an integrated Apache, MySQL, & PHP bundle. {The other components might come in handy if you want to build applications for reporting, auto-reminders etc}. Ok, so let’s get our hands dirty.

  1. Download XAMPP from  Friends of Apache website.
  2. Follow the instructions and install. After the install, start Apache and verify that the server is running successfully.
  3. The default passwords are located in the file passwords.txt located at <install dir>. You’ll need these later.
  4. You should read the XAMPP documentation and and configure the server as required. But you can do this later.

Enable WebDAV

XAMPP comes with a default webdav module; it is enabled by default.

Open a browser and type http://localhost/webdav. If you don’t get any errors, skip this section. If you still want to know, how to do it, read on:

  1. Navigate to  the file <install-directory>/xampp/apache/conf/httpd.conf and open it.
  2. Ensure that the line Include “conf/extra/httpd-dav.conf” is uncommented. (does not have a # preceding it)
  3. Restart/start Apache.
  4. Verify: Open a browser and open http://localhost/webdav. A default page should open.

Checkpoint: Set up a review on WebDAV folder

By default, XAMPP/Apache do not give rights to everyone to write to the WebDAV folder. If you try set up a review, an authentication dialog box will pop up.

WebDAV authorization box when you try and set up a review

WebDAV authorization box when you try and set up a review

The same box will also pop-up everytime your reviewers try to connect to the review server. In this scenario, you’ll need to create/distribute Username and Passwords. If this is good for you, you can stop here.

Grant Universal Write Access to webdav

When most of your users are inside a firewall, and Acrobat/Reader already make it easy to identify users, this server authorization can be very cumbersome. This happens because in the default configuration, universal read access is provided, but write access is restricted to authorized users.

So lets grant write access to everyone.

  1. Open the file <install dir>\xampp\apache\conf\extra\httpd-dav.conf.
  2. Locate the following text, and comment it out. That is add the # marks before it.
    #<LimitExcept GET OPTIONS>

    #require valid-user

    #</LimitExcept>
  3. Save the file and restart Apache.

All Set

You should be all set to go now. Your internal server is setup to handle reviews. Go ahead and set up reviews on your own internal server.

 

NOTE: Windows WebDAV has been tested, and is supported by Acrobat Engineering and Acrobat Support.

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