Posts Tagged PDF

InDesign CS6 | Online Help

I thought that I’ll compile a list of all the links at one place, and also try and explain the role each page plays. If you’ve installed the CS6, then you probably know this already; not sure how helpful this will be, but here it is.

  • Launching help from InDesign open the help content in your default web browser
  • The Adobe Help Manager lets you download offline help and notifies you when updated content is available.

See What’s new with Adobe Community Help for more detailed information.

Online Help

Help Hub page

The Help Hub page is a central page that contains information about getting started with the product and where to access the help from. Most of the links in this post can be accessed through the Help Hub page. It provides a single launch point from where you can access various resources.


The Topics page is displayed when you press F1 or choose Help > Online Help.  This  page replaces the Table-of-contents page, and does away with the “Tree” navigation and multiple clicking that was necessary in the earlier versions. (If you have stubby fingers like mine, this works quite nicely on tablets and phones too)



  • All help articles are at the same level, and clubbed under Topics
  • Small chunks of content have been consolidated into larger articles so that you get the entire context in a single page.
  • Articles that fall under multiple topics, appear multiple times so that you can find content from your natural workflow
  • Not all links are displayed under each topic. To view a complete list of the articles under each topic, click the More link next to the topic heading.
  • Clicking on the InDesign Help title/link (top-left of the page) will take you one level up to the Help Hub page.

Whats new in CS6

The What’s New in InDesign CS6 page lists the new features in InDesign CS6 in one place. Provides basic information about the features and helps you find the new features in the product. We have tried to add enough information so that you don’t have to look elsewhere to get started. However, hyperlinks take you to more detailed information for complex features.

  • Clicking on the InDesign Help title/link (top-left of the page) will take you one level up to the Topics page.

Getting Started

The Getting Started page lists resources that you can use to quickly learn the product. Whether you’re completely new to InDesign or just moved to CS6, you’ll find links to videos, blog posts, help articles that will help you get started. This page is frequently updated with new information as and when it becomes available.


The CS6 PDFs are not available yet. As soon as they are available, I’ll update this post to add the links.

The Offline PDFs are now available for download.

You can also download these using the Adobe Help Manager.

See the following post by my colleague Mallika for details: 5 FAQs about offline help in CS6.

Previous versions

If you need PDFs for the previous versions, such as CS5.5/5, you can access the PDFs for the previous versions from the Archives page.

InDesign Archive

InCopy Archive


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InDesign CS6 and PDF Forms

Buttons and Forms Panel (Window > Interactive > Buttons and Forms)

Buttons and Forms Panel (Window > Interactive > Buttons and Forms)

Sample Buttons and forms

Sample Buttons and forms

The PDF Forms Song

At last year’s Pepcon
Tony Harmer did say:
Adobe, add PDF forms
to my InDesign tray.

Lo and behold!
Rejoice now hey!
Upgrade to CS6
PDF Forms at play.

Lay out your form,
add form fields and mix
from the Button and Forms library
in InDesign Cee Ess Six.

Customize the form,
as much you will,
font sizes for input fields
or a custom stroke or fill.

If default appearances please you not,
and you think they’re rather plain,
using different appearances ought
to jazz up your game.

Predefined actions for Buttons,
How well does this bode?
Clear Form, Submit, Reset:
All without writing code.

User friendly forms,
Are pretty hard to make,
Add Tool tips and Tab orders
Or the workflow just might break

Export to PDF,
And create a tagged one,
Test in Acrobat, distribute to users,
And you’re all done!

Upgrade to Cee Ess Six,
Forms and more await,
Or get a Creative Cloud subscription,
And be always up-to-date.

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Where is the TouchUp Text tool in Acrobat X?

You can continue to edit text in PDF documents in Acrobat X. The functionality remains the same that you’re used to in earlier versions of Acrobat. You can edit the text, or change the text attributes.

The TouchUp  Text tool is now called “Edit Document Text“, and is located under Tools > Content > Edit Document Text.



  • To edit the text, click on the text and insert/delete the text. Acrobat X highlights the text that you’ve selected for editing.
  • To modify text attributes, select the text, right-click and choose Properties. The TouchUp Properties dialog box opens.

    TouchUp Properties dialog box

    TouchUp Properties dialog box



  • If you have lots of fonts installed on your system, it can take a little while before all of them are loaded. So be a little patient…
  • You can edit text only if the font used for that text is installed on your system.
  • If the font is only embedded or subsetted in the PDF, you can make changes to text attributes.
  • Be aware of any legal issues if you’re using propriety fonts.
  • It is more efficient to edit the source file if you’re planning to edit entire pages or document. This works best if you just want to touch up the text.

See Edit Text in Acrobat X online help for more details.


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Object Export Options for tagged PDF | InDesign CS5.5

In earlier posts, we saw how Object Export options can be used to specify Alt-text , and also specify custom image conversion settings for individual objects in the EPUB/HTML workflow. You can use Object Export Options to define apply PDF tags and add Actual Text to a PDF.

Object Export Options for tagged PDF

Object Export Options for tagged PDF

Apply Tag

This is the ability to apply the PDF tag to the container (aka frame). The value of the tag for the container can be generated in different ways:

  • For legacy InDesign files, it can be determined “from the Structure Pane”
  • Some graphic elements on a page have no important meaning when be read aloud by a voice reader and should be tagged as “Artifact”.
  • When set to “Based on Object”, InDesign will determine if the frame contains text or graphic content, and apply the appropriate tag “story” or “figure”.

Actual Text

In addition to alt text, PDF also supports Actual Text, which can be applied to graphic elements that visually look like text, but are in fact a graphic format. For example, a scanned TIFF image with text, or text converted to vector outlines. In these situations, Actual text should simply represent the characters and words that were “lost” in the process of converting to artwork. Actual text is ONLY relevant for tagged PDF.


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Reading order for accessible PDFs using InDesign CS5.5

InDesign CS5.5 has several features that make it easier for you to create accessible content. I’ve already posted about some under the hood enhancements. But there are more.

So, is there a way to easily specify the reading order in InDesign CS5.5? Articles might be the answer you’re looking for. See an earlier post about Articles.

Test Drive

In 1961, the IBM 704 became the first computer to sing, singing the song Daisy Bell. Vocals were programmed by John Kelly and Carol Lockbaum and the accompaniment was programmed by Max Mathews. This performance was the inspiration for the famous scene in the 1968 film 2001: A Space Odyssey in which the HAL 9000 computer sings the song as it is deactivated. If you’re interested in more trivia, see Wikipedia article.

So, I thought it’s only fair that I use “Daisy Bell and her bicycle-built-for-two”  to demonstrate the Reading Order. I created a one page PDF document, set up articles, and exported as a tagged PDF. This PDF was created using InDesign CS5.5 and has not been post-processed or retouched.

Right-click and Save As to download the PDF

Right-click and Save As to download the PDF

  1. Download the PDF file and open it in Acrobat or Adobe Reader.
  2. Choose View > Read Out Loud > Activate Read Out Loud.
  3. Choose View > Read Out Loud > Read this Page.
  4. Compare the reading order with the Article structure in the figure below.

    Articles panel and options

    Articles panel and options

Try reading the PDF with Acrobat,  the free Adobe Reader, or other screen reader software that you use. See Acrobat help for more information on Read out Loud.

Let me know how it works.

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