August 19, 2011

Localizing Text Captions and Closed Captions Made Easy with Adobe Captivate!

When we create eLearning courses for global audience, we need to localize these courses in different languages (quickly). Creating the course from scratch is not a feasible option. Here the Exporting and Importing Text Captions workflow in Adobe Captivate comes for rescue. It really makes the localization procedure simple, fast, and effective.

You just need to follow these simple steps to create a localized version of the course:

  1. Open your completed Adobe Captivate project in source language.
  2. Make a copy of the project for the localized version.
  3. Click File > Export > Project Captions and Closed Captions.
  4. In the Save As dialog, navigate to the required folder.
  5. Enter the name for the captions file and click Save.
  6. A Microsoft Word file is generated with the exported captions.
  7. A dialog appears asking if you want to view the document. Click Yes to view the document in Word.
  8. In the Word file, under Updated Text Caption Data column, replace the text with translated text. Do not edit any other fields in the document.
  9. Click File > Import > Project Captions and Closed Captions.
  10. Navigate to the edited captions file and click Open.
  11. A dialog appears with a successful import message. Click OK.
  12. Verify the text captions are updated in your project. If you don’t see the updated captions, try running Adobe Captivate as an Administrator and then import the captions.

Here’s a demonstration with the workflow:

Let me know if you found this post useful by leaving a comment on this post.

Happy Captivating! 🙂

Posted by poojajaisingh9:57 PM
  • Dan

    We have a translation vendor that is unable to accept .doc files. Can you explain how to do this with XML export/import? Thanks.

  • NRodriguez

    I have access to the export feature and was able to make my language changes and save them, but am not given the option to import the project and close captions. Could this be because I am still running a trial version and need to purchase the full product?

    • The trial version comes with all the features working so that cannot be an issue.

      Make sure that you do not rename the Captivate project and captions Word file after exporting. Before importing, save and close the Word file. If this doesn’t help, please send me the project to check for issues at pjaising at adobe dot com.

    • Lil

      NR – did you ever recieve an answer for this? I cannot get it to work either.

    • Vidou

      I have the same problem. The option Import close captions is there but it is not activated

  • Ursula Faessler

    Localizing text captions:
    “The new, localized text captions are imported into the project, and all formatting is retained. A dialog box appears showing a successful import message. Click OK” doesn’t work. I did exactly as it said. New text will not be included in captivate project.
    How doing it right? (I work with Windows 7 (64bit) Captivate 5 and Word 2010

  • Ron Pfeffer

    Thank you so much! I was having difficulty with the caption import. It only worked 50% of the time for the first localized version. I couldn’t get it to work at all for the second localized version until seeing this post….and following your advice to run Captivate as an Administrator. Worked like a charm. Can’t thank you enough!

  • hfitness

    Might be a stupid question, but how do you open Captivate as an Administrator? Seems I need to do this to make this functionality work for me.

  • Meredith

    When I try this process (translating from English to Japanese/Kanji), the on-screen text doesn’t change and the closed captions are HUGE. Any suggestions on how to fix this? (using Captivate 7)

  • Malick


    When I exported the project captions and closed captions, only the text on the slides were exported, not the closed captions of the embedded videos.
    Is there a way to export these closed captions as well?

  • kay klepic

    I have a translation company that did this and sent all four modules back to me as the same name. How can I change the source files names of the modules so the french looks different than the german than the japanese.

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