Finding and keeping talented people is a challenge for all organisations and legacy HR processes can cause unnecessary overheads and poor employee engagement. Today’s e-signature technology can streamline document workflows and deliver a great experience for candidates and employees.
People Resources management is arguably the most strategic function of any business. Without the right people, a business will not only operate poorly, but fail to innovate to stave off competition.
Many organisations across Asia Pacific are tied down by manual HR processes such as printing, signing, scanning and e-mailing important employee documents. If an employee needs to change something, the process is often repeated.
HR processes can be complex and involve everything from job application tracking to entitlement compliance and succession planning. Modernising this administration not only saves time but improves employee satisfaction by providing a better experience.
Best-practice People Resources teams embrace automation within their line of business, a recent study by the Aberdeen Group reveals. More than a third of the People Resources professionals surveyed see value in e-signature technology. The survey also revealed that e-signature adopters reported more highly engaged employees, lower turnover among high performing staff and higher year-on-year increase in revenue per full time employee.
With the pressure for talent on, People Resources teams are more agile when using a digital strategy that involves e-signatures. Let’s take a look at how e-signature technology helps with employee experience:
• Win the talent war: with constant competition for the best employees, businesses need the fastest, most professional tools to find the most qualified candidates. The use of e-signatures demonstrates innovation and efficiency to new employees, while reassuring existing employees that whenever something needs to be changed, it can be done with minimal fuss.
• Go mobile: Asia Pacific has the highest mobile penetration rates in the world and that means candidates are likely to conduct much of their job search on a mobile device. Mobile-ready People Resources teams have an advantage over those that still use expensive surface mail. Mobile gives ‘first-mover advantage’, makes a better professional impression on candidates, and gains a faster response rate.
• Cut paperwork: employee paperwork is a drag on time, attention and energy for both employees and People Resources teams. In a high-expectation, high-performing culture, e-signatures minimise disruption and keep staff focused on the things that matter most. Simply being an employee has traditionally involved spending a lot of time and energy filling out paperwork, not to mention the time taken by the People Resources team. With the right e-signature and document management tools, employee paperwork is made simpler, processed faster, and made far more manageable.
People Resources is a critical business function that can benefit greatly from e-signatures as part of a broader digitisation program. Finding and retaining talent, and delivering the best possible experiences for employees, are significant competitive differentiators for businesses in 2017.