Adobe Digital Dialogue

Three ways to increase your productivity

Each year busi­ness­es lose mil­lions of dol­lars in pro­duc­tiv­i­ty. Why? “Paper­work!” says Chan­dra Sin­natham­by, Head of Doc­u­ment Cloud Solu­tions – APAC at Adobe. “Our research shows 30% of work­ers spend most of their time on paper­work. The aver­age per­son works eight hours a week, five days a week, which means work­ers are wast­ing 36% of a 40 hour work week on admin­is­tra­tive tasks, look­ing for files and chas­ing peo­ple for paper­work.”

Here are some of the ways you can increase your pro­duc­tiv­i­ty:

1. Improve employee experience

“Get your team doing what they do best, rather than leav­ing them stuck chas­ing paper­work,” advis­es Sinnathamby. To do this, you must:
• Iden­ti­fy your main work­flow prob­lems
• Deter­mine the tech­nol­o­gy that will address said prob­lems
• Imple­ment and inte­grate the appro­pri­ate tech­nol­o­gy into your cur­rent set­up
• Ensure your employ­ees are prop­er­ly trained and edu­cat­ed so they actu­al­ly use the tech­nol­o­gy
“Peo­ple hate change, so show them the ben­e­fits,” says Sin­natham­by.

2. Empower your people with flexible work

“Enabling peo­ple to work from wher­ev­er they want, or when­ev­er they can, boosts pro­duc­tiv­i­ty,” says Kate Mor­ris, founder and CEO of Australia’s first online beau­ty retail­er, Adore Beau­ty.
“I have a baby and I need to work in the evenings from home,” she says. Morris, who fea­tured in the 2016 Smart50 list, and her team of 50 use cloud appli­ca­tions such as Google Apps, or Slack, for inter­nal communication. “Cloud soft­ware gives us scal­a­bil­i­ty which is impor­tant when your head count is rapid­ly increas­ing or you need to add a new user in a dif­fer­ent loca­tion,” says Mor­ris.
“It also enables us to use con­tract or free­lance resources to tem­porar­i­ly scale up if, for instance, we want to try a new project.” Flexible work is impor­tant – Mor­ris sug­gests that lead­ers or man­agers should try to make things eas­i­er for peo­ple by let­ting them start and fin­ish at times that work best with them and their fam­i­ly, or give them time to work from home.

3. Be an early adopter

If you want to boost pro­duc­tiv­i­ty, busi­ness­es need to keep track of trends, new tech­nol­o­gy and actu­al­ly adopt it, says Sin­natham­by.
For exam­ple, a 2016 Adobe report revealed that by 2020, more than 100 mil­lion eSig­na­tures are pre­dict­ed to be made in Aus­tralia annu­al­ly – but only 20% of Aus­tralian busi­ness­es are ready for this.
Busi­ness­es need to react quick­ly if they’re ever going to meet cus­tomer expec­ta­tions around con­ve­nience and effi­cien­cy.
Meet cus­tomer con­ve­nience and effi­cien­cy expec­ta­tions
From Sales through to your HR depart­ment, the fastest work­flows are all digital. Rather than sift­ing through emails or print­ing doc­u­ments, which only slows down clos­ing a sale, Adobe Sign is one solu­tion that speeds up the sign­ing process. Adobe Sign reduces delays in the approval process with trust­ed e-sig­na­tures and also inte­grates with your exist­ing Microsoft Dynam­ics CRM work­flow.

Learn how Adobe Sign can cre­ate all-dig­i­tal expe­ri­ences here.

Thea Christie, Content Coordinator, SmartCompany

Thea Christie is the Con­tent Coor­di­na­tor of Smart­Com­pa­ny, the lead­ing pub­li­ca­tion for entre­pre­neurs, small and medi­um busi­ness own­ers and man­agers, pro­vid­ing news and resources rel­e­vant to the SME mar­ket. Thea also writes for its sis­ter pub­li­ca­tion Star­tupS­mart. For­mer­ly, Thea has worked as a jour­nal­ist and con­tent writer for Hardie Grant Pub­lish­ing, Bauer­Trad­er Media and Time Out Mel­bourne.

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  • By Rekha Menon - 3:41 PM on February 14, 2017   Reply

    Awe­some one pal. Eas­i­ly under­stand­able car­ry­ing thou­sands of mean­ings and expe­ri­ence.

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