January 7, 2015

Accessibilty in Adobe Presenter

Accessibility helps the differently-abled people to experience the technological advancements going around the world. It helps them to access the knowledge floating on the internet. It helps them to feel at par with others who can hear, speak, and move involuntarily.

Here at Adobe, we advocate the belief that CRPD (The United Nations Convention on the Rights of Persons with Disabilities) is an important step toward ensuring people with disabilities have equal access to government services, employment opportunities, and technological advances.

As a part of Adobe Presenter team, we are playing our part to make sure that the content created using our tool is well received by people with disabilities.

In this blog post, I’ll be explaining how to make Presenter courses accessible and best practices to facilitate the differently-abled learners to make the most of the eLearning courses created using Adobe Presenter. The authors can make their eLearning courses accessible by following a few simple steps.

The accessibility feature in Presenter courses will work only if the learner has a screen reader installed and running on system. The most used and recommended screen reader is JAWS.

Here are the steps to make your Adobe Presenter courses accessible:

1. Making playbar and sidebar accessible
There’s absolutely no effort required by the author to make the playbar and sidebar accessible. They are auto-enabled for accessibility. These are the keyboard shortcuts that can be used for accessibility:


The learner can traverse the complete play bar and the side panes along with attachments, Bio and contact using the Tab key. It will show a yellow rectangle around the item in focus. To select or open the highlighted item/menu, press the Enter key. The screen reader will speak aloud the role and the desired function of the focused item. This will help the learners to do the desired action.

Sample snapshots:

yellow1                                                                  yellow2

2. Making PowerPoint objects Accessible

Here are a few tips to make your PowerPoint presentation accessible:

  • Add alternative text to images and objects
  • Specify column header information in tables
  • Ensure that all slides have unique titles
  • Use hyperlink text that is meaningful
  • Use simple table structure
  • Avoid using blank cells for formatting
  • Ensure that the reading order of each slide is logical
  • Increase visibility for colorblind viewers
  • Use slide layouts while making the accessible presentations.
  • Ensure that the tabbing order is correct.

For more information on how to make the PowerPoint objects accessible, please follow the following links:



In the presenter published output:

  • Only static content is accessible (animated shapes are not).
  • On shapes and images, the accessibility description is set to “Alt text + Text” on the shape.
  • If a shape/image/text/ has action then its role is set to button and JAWS read the same. Otherwise their role is graphic.
  • The accessibility for group and smart arts is same as it is in PowerPoint i.e. if there is a alt text on full entity then the individual alt text and content on the contained shapes is not read, otherwise it is.
  • For charts the alt text is read.
  • Enter & Space keys are handled on shapes/images/audio/text if they have actions/hyperlinks, and the associated ‘on Click’ action is executed when the keys are pressed.
  • Actions on individual letter of the text are also accessible.
  • The alt text as well as the text on individual columns is read by the screen reader in case tables are inserted.
  • The accessible behavior of characters\scenes inserted is same as that of images.









3. Making Presenter content and quiz accessible

The quiz in the published output is accessible by default. The screen reader guides the user while he/she is taking the course.

  • All the question types except drag and drop and sequence question with drag drop style are accessible
  • The answer options are accessible by the screen reader
  • The checked\unchecked (for checkboxes) information and the selected\not selected (for radio buttons) information is conveyed by the screen reader.
  • The Other submit\clear buttons are accessible.
  • The feedback and the quiz review messages are accessible.
  • The score slide is also readable by the screen reader.



4. Closed Captioning in Adobe Presenter output

The audio script can be added to the notes. When published, this will appear in the Notes pane. The text in the notes pane gets highlighted as the slide progresses. It is also read by the screen reader.

Here is a sample presentation and published output which will help you experience accessible content in Presenter published output.



Hope this blog helps and encourages you to create presentations which are accessible and help the differently-abled people.

Accessibility in Adobe Presenter will make the targeted audience to smoothly take the course, sufficiently guiding the learner throughout the course.



Posted by alpiagarwal10:27 AM
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