Top Ten FrameMaker Tips – Part 3

1. Track changes as you go

Track the changes in text as you edit your FrameMaker documents.

In FrameMaker, select Special > Track Text Edits and use the options under this menu to quickly enable, preview, accept, or reject changes. See this feature in action here.

2. Optimize The Settings For Generating PDF Files

Use the PDF Setup dialog box to optimize the size of the generated PDFs, control SWF file and 3D object embedding, and create tagged PDFs to enable importing PDF comments. See this link for more information.

3. Make Change Bars Invisible In Interim PDFs

If you want to preserve change bars in the source but hide them in an interim PDF, set their color to white in the Change Bar Properties dialog box. Turn them back to black when you edit the source.

In FrameMaker, select Format > Document > Change Bars. See this earlier blog post for more information.

4. Import PDF Comments

Directly import comments from the PDF document that you set up for shared review. The FrameMaker content gets updated with the edits and comments. Choose the comments that you want to incorporate and discard the rest!

In FrameMaker, select File > Import > PDF Comments.

See this feature in action here. For the earlier blog post about this feature, see this page.

Crucial considerations for generating PDF files

When you generate PDF files from FrameMaker documents, you are required to set a number of options in the PDF Setup dialog box. For example, your organization may have customized PDF job options that you need to specify.

PDF-options.jpgFrameMaker 9 documentation has a detailed article on the considerations for generating PDF files. The article also explains how you can optimize the size of the generated PDFs, control SWF file and 3D object embedding, and make your PDF files more accessible for the differently-abled.

Read the FrameMaker Help article here!