Making document management work

The @AdobeUK Team

July 24, 2012

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Why the legal industry must embrace technology to improve productivity and increase security

Article by Anke Schnedler, marketing manager, Adobe Systems






In a fast-paced industry with a huge digital output and major security implications, the need for a robust document management system is not just important, it’s critical. For busy law professionals the ability to easily access, share and work on documents is par for the course: when it works, no one notices, but when it goes wrong, all eyes fall on the IT manager.

As we all know, solicitors, lawyers and barristers have always spent a serious amount of time assembling cases, filling in forms, and compiling letters, briefs and presentations. They then need to exchange these documents with clients, outside counsel and the courts and need a trusted method to control access to, and limit distribution of, confidential information.

As courts implement new electronic filing systems, IT departments need to support staff by equipping them with document collaboration tools that not only increase efficiency through the review and repagination process, but enable them to protect sensitive information, even when documents travel outside of the document management system and corporate firewall. Also key is the ability to have searchable solutions that archive and maintain an audit trail of emails and their attachments.

As a result, many firms are looking at their current document management solutions and cost effectively standardising them across their business. Herbert Smith LLP, a law firm headquartered in London which advises clients from its network of offices across Asia, Europe and the Middle East, is a great example of a firm that is boosting efficiencies, managing and protecting sensitive information and in turn offering an improved client service. Its aim was to revamp many of its administrative, document-based processes in order to drive efficiency across the organisation.

Using Adobe Acrobat, they were able to assemble case documents efficiently, redact sensitive information securely, improve collaboration across legal teams and complete forms electronically. In addition to reliably redacting sensitive content from case documents, the firm’s staff can now encrypt and password protect PDF files that are delivered to outside teams, helping better safeguard sensitive case details. Indeed, document controls and security rules ensure that only those with permission can access documents and control who opens, views, prints, copies, and modifies files – both inside and outside the firewall.

For further information on how Adobe is helping Herbert Smith LLP prepare, protect, and deliver professional communications in PDF click here.

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